Curriculum Secretary

TITLE:Curriculum Secretary REVISED 04/08/25

LOCATION: Millcreek Educational Center APPROVED 05/27/25

QUALIFICATIONS:

1. Advanced secretarial skills.

2. Education beyond high school diploma or job experience equivalency.

3. Prior secretarial experience desirable.

4. Knowledge of operating various office machines and broad knowledge of computer use.

5. Maintain good rapport with coworkers and community.

6. Maintain confidentiality of District and school business.

7. Such alternatives to the above as the Board may find appropriate and acceptable.

REPORTS TO: Supervisors of Curriculum

JOB GOAL: This position provides support to Curriculum Department projects initiatives and daily functions.

PERFORMANCE RESPONSIBILITIES:

1. Process Board approved contracts run through the Curriculum Department.
2. Management of curriculum submissions to Board Docs (curriculum documents field trip calendar conference requests etc.)
3. Support Cyber Education program.
   • Keep files and list of Cyber Education students up to date.
   • Manage the typical incoming requests portfolios communication log etc. per Cyber timeline.
   • Prepare typical letters relating to Cyber Education requests and submissions.
   • Order/copy information to be shared with Cyber Education families.
4. Make arrangements for department meetings and events.
5. Track software contracts.
6. Facilitate Curriculum Department order requests and track to ensure appropriate disbursement.
7. Summarize data for various department reports.
8. Support the maintenance and updating of district curriculum documents.
9. Support department projects/activities (e.g. timesheets absence request forms).
10. Facilitate professional development requests through department.
    • Manage Act 48 reporting tool events for department.
    • Maintain records and files.
    • Communications of events and processes.
11. Maintain/update district forms and assignments from CAI dept. (e.g. school calendar elementary student planner 6-day rotation Kindergarten registration open house).
12. Distribute mail and order. Handle correspondence and phone calls.
13. Coordinate and perform clerical/secretarial services.
14. Assist department staff as requested with ongoing and intermittent projects.
15. Manage and maintain state assessment processes and protocols.
16. Manage permissions roster verifications and enrollment calendars.
17. Management of curriculum budget forecasting and execution.
18. Manage and facilitate appropriate disposal of resource processes.
19. Management of resources and documents on Staff Portal/Curriculum Archive.
20. Management of 9-12 Scheduling Guide.
21. Any other duties assigned by the Superintendent or their designee.

POSITION SPECIFICATIONS:

PHYSICAL DEMANDS:

1. Ability to sit talk and hear.
2. Ability to stand walk climb balance stoop kneel crouch or crawl and move quickly when necessary to promote student learning and/or safety.
3. Must be able to lift and/or move up to 25 pounds. Over 25 pounds requires assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SENSORY ABILITY:

1. Ability to speak clearly and distinctly.
2. Auditory acuity to be able to use telephone.
3. Visual acuity to read correspondence and computer screen.

WORK ENVIRONMENT:

1. Indoor and outdoor environments.

TEMPERAMENT:

1. Ability to work as a member of a team.
2. Must be courteous.
3. Must be cooperative congenial service-oriented and promote these qualities in the building.
4. Ability to work in an environment with frequent interruptions.

COGNITIVE ABILITY:

1. Ability to follow written and verbal directions.
2. Ability to demonstrate good written and verbal skills.
3. Ability to effectively present information in one-on-one and small group situations to students staff and other employees of the organization.
4. Ability to read write and do computations.
5. Ability to work independently and make work-related decisions.
6. Ability to complete assigned tasks with minimal supervision.
7. Ability to exercise good judgment in prioritizing tasks and problem-solving.
8. Ability to use correct grammar sentence structure and spelling.
9. Ability to communicate effectively at all organizational levels.

The information contained in this job description is for compliance with the American with Disability (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding the position and additional duties may be assigned.

TERMS OF EMPLOYMENT:Work year and salary in accordance with the General Teamsters Local Union No. 397 Collective Bargaining Agreement.

EVALUATION: Performance will be evaluated annually by the Supervisors of Curriculum or their designee.

Required Experience:

Junior IC