Event Planner Conference Services

Milwaukee, WI - USA

Yearly Salary: $ 63400 - 85000

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

About the Role:

Responsible for key roles in planning coordination and execution of high level events with high profile clients. Independently coordinate and execute smaller programs 10 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning logistics the importance of providing exceptional client service thrives in a fast-paced dynamic environment and expects excellence out of themselves and those around them.

The Impact Youll Make:

Assist with the coordination of 1-1 meetings for conferences which includes scheduling and inputting over 8000 1-1 meetings annually for Capital Markets Conferences.
Assist with the coordination of larger events including meeting logistics blocking meeting space room set-up menus audio visual participant travel and reviewing banquet event orders.
Prepare & distribute multiple registration reports for events i.e. attendance rooming lists travel manifests & activity manifests.
Create & maintain the conference website at .
Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
Work with marketing and internal clients to prepare communication materials for various events including invitations brochures signage etc.
Independently coordinate smaller events 10 50 attendees from conception to completion including venue recommendation correspondence registration system follow up materials and on-site details.
Create cost proposals/budgets and recaps for conferences and special analyze and prepare suggested venues for various events around the country i.e. golf courses restaurants hotels & private venues based on the details of the program number of attendees type of event and desired outcome.
Responsible for proofing conference and special event marketing materials which includes announcements invitations signs and event programs.
Work with travel department to determine air and ground transportation needs for programs.
Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
Responsible for additional projects as assigned by Director of Corporate Events.

What Youll Bring to Baird:

Bachelors degree in Marketing Business or Communications. 3 years in meeting planning preferred. Financial Industry experience preferred.
Exceptional computer skills including Word Excel Access and Outlook. Experience using mail merges creating graphics and utilizing databases is required. Ability to learn specific industry software.
Excellent grammar editing and proofing skills required. Attention to detail a must.
Ability to tolerate peak workloads multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
Strong commitment to provide exceptional customer service.
Excellent organizational skills ability to prioritize daily workflow to effectively meet deadlines.
Self-starter ability to work independently in a fast-paced team environment with minimal supervision.
Ability to travel approximately 20% - possibly up to one week at a time.

Compensation and Total Rewards Program:

$63400 - $85000 annual salary range
Bonus potential up to 20% of base salary
Compensation and bonus are commensurate with location experience performance and/or firm profitability
Check out ourTotal Rewards at Baird which is a summary of our benefits and compensation

#LI-AK1

Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.

About the Role:Responsible for key roles in planning coordination and execution of high level events with high profile clients. Independently coordinate and execute smaller programs 10 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning ...

About the Role:

Assist with the coordination of 1-1 meetings for conferences which includes scheduling and inputting over 8000 1-1 meetings annually for Capital Markets Conferences.
Assist with the coordination of larger events including meeting logistics blocking meeting space room set-up menus audio visual participant travel and reviewing banquet event orders.
Prepare & distribute multiple registration reports for events i.e. attendance rooming lists travel manifests & activity manifests.
Create & maintain the conference website at .
Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
Work with marketing and internal clients to prepare communication materials for various events including invitations brochures signage etc.
Independently coordinate smaller events 10 50 attendees from conception to completion including venue recommendation correspondence registration system follow up materials and on-site details.
Create cost proposals/budgets and recaps for conferences and special analyze and prepare suggested venues for various events around the country i.e. golf courses restaurants hotels & private venues based on the details of the program number of attendees type of event and desired outcome.
Responsible for proofing conference and special event marketing materials which includes announcements invitations signs and event programs.
Work with travel department to determine air and ground transportation needs for programs.
Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
Responsible for additional projects as assigned by Director of Corporate Events.

What Youll Bring to Baird:

Bachelors degree in Marketing Business or Communications. 3 years in meeting planning preferred. Financial Industry experience preferred.
Exceptional computer skills including Word Excel Access and Outlook. Experience using mail merges creating graphics and utilizing databases is required. Ability to learn specific industry software.
Excellent grammar editing and proofing skills required. Attention to detail a must.
Ability to tolerate peak workloads multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
Strong commitment to provide exceptional customer service.
Excellent organizational skills ability to prioritize daily workflow to effectively meet deadlines.
Self-starter ability to work independently in a fast-paced team environment with minimal supervision.
Ability to travel approximately 20% - possibly up to one week at a time.

Compensation and Total Rewards Program:

$63400 - $85000 annual salary range
Bonus potential up to 20% of base salary
Compensation and bonus are commensurate with location experience performance and/or firm profitability
Check out ourTotal Rewards at Baird which is a summary of our benefits and compensation

#LI-AK1

Key Skills

Sales Experience
Time Management
Marketing
Catering
Hotel Experience
Organizational skills
Hospitality Experience
Event Planning
Events Management
Eloqua
Event Marketing
negotiation

Apply Now

About Company

Baird

Baird is an employee-owned wealth management, capital markets, asset management and private equity firm. Leveraging our deep expertise and broad skills, we're dedicated to providing the best advice and service to our individual, corporate, institutional and municipal clients.

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