Grants Manager, Mechanical Engineering

TheGrant Manageris part of the Department of Mechanical Engineering within the School of Engineering (VUSE) at Vanderbilt University. The position is to have a working knowledge and understanding of pre- and post-award grants management to serve the work unit. It requires exercise of independent judgment initiative and the ability to make decisions and internal procedures relative to the departments operations as well as other tasks assigned.

The position will function with a high degree of understanding of university life policies and

procedures.

ThisGrant Managerposition is post-award focused but some pre-award responsibilities might be

required with this position.

Post-award responsibilities may include:

• Analyzes and interprets complex grants and contract specifications guidelines and regulations.

• Monitors analyzes and manages budgets and expenditures along with all aspects of the grants to ensure that compliance with sponsor terms and conditions Uniform Guidelines and University policies is maintained.

• Creates budget reconciliation and forecasting reports and uses these reports to meet regularly with faculty to review effort and their financial situations.

• Ensures compliance with requirements such as effort reporting financial & progress reporting.

• Collaborate with sponsors for appropriate prior approval requests extensions budget revisions and general questions.

• Human Capital Management (HCM) Costing Specialist

• Completes timely journal entries as necessary grant closeouts etc.

• Assisting with rate setting/implementation for PI/Faculty Service Center(s)

• Performs other duties as assigned

Pre-award responsibilities may include:

• Provides policy guidance and assistance with all aspects of proposal development administrative forms sponsor-required certifications and representations and compliance requirements.

• Develops an appropriate budget

• Works directly with the Principal Investigators & collaborators and will interface with central administrative offices to ensure that the applications meet all university school and sponsor requirements

• Assists with JIT

• Assists with C&P and Other Support documents

• Responds to sponsor requests and questions

• Performs other duties as assigned

Qualifications

• Bachelors degree preference in finance accounting or businessis strongly preferred

• 3 years of experience in pre- and post-award management experience (both federal and non-federal) required; a combination of education and experience may be considered

• Financial Unit Manager (FUM) and Procurement trainingis preferred

• Strong administrative support skills

• Excellent organizational and time management skills

• Excellent written and verbal skills

• Outstanding attention to detail

• Problem-solving skills and the ability to be flexible required

• Experience working with investigators on the management of complex research awards and working with a variety of sponsors

• Intermediate Excel skills

• Advanced working knowledge of research compliance issues & key federal grant regulations