Chief of Staff

Malvern, PA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

In this role you will help coordinate a broad set of activities and ensure that the materials and initiatives we share with leaders business partners and key stakeholders are well-prepared aligned and delivered on time.

Responsibilities:

Help organize and track project deliverables for Senior Staff HR Business Partners and HR leadership teams.
Assist with planning and scheduling initiatives so the organization can adopt new programs smoothly.
Collaborate closely with Global Talent Management and other partners to keep work connected and aligned.
Maintain key metrics insights and portfolio-level reporting.
Help prepare the Head of the sub-division for important meetings and enterprise-wide moments.
Support agenda planning for team meetings and offsites and assist in preparing updates for HR leadership.
Review outgoing materials to ensure clarity accuracy and readiness for enterprise use.

Qualifications:

Minimum of three years of general professional experience.
Two years of project coordination or project management experience preferred.
Experience in investment-related roles or global/inter-country work is a plus.
Undergraduate degree or an equivalent combination of training and experience; graduate degree preferred but not required.

This role is a good fit if you enjoy:

Managing multiple priorities
Working through ambiguity
Organizing complex work
Collaborating with a variety of stakeholders
Turning ideas into practical actionable steps

Youll be successful here if you are strong in:

Youre comfortable working with leaders and navigating shifting priorities.
You can balance needs timelines and impact and focus on what matters most.
You ask thoughtful questions use data when available and handle sensitive information responsibly.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Required Experience:

Senior IC