Project Manager

Mission Driven Community Focused About Charles University of Medicine and Science ()

Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under-represented students.

CDU offers the only historically black Doctor of Medicine program west of the Mississippi and is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.

JOB SUMMARY:

Under the direction of the Associate Dean of Clinical Partnerships and Health Policy the Project Manager will provide support across the overarching programs for the John Lewis Endowment Clinical Research Education and Career Development (CRECD) and College of Medicine (COM) clinical partnerships. This role is responsible for providing project management support with a focus on contract management data gathering reporting and communications with internal and external partners.

Project Management

• Collaborate with CDU administrative offices and units to ensure goals and objectives are completed.
• Utilize project management methodologies to monitor project deliverables.
• Develop contracts MOUs compile data and create project management dashboards and reports.
• Support program evaluation including identifying developing and administering surveys.
• Manage project budgets and utilize the Fraxion system for purchases including supplies and vendor services.
• Schedule virtual and in-person meetings maintain Outlook calendar invites with Zoom/Teams meeting links.
• Host virtual meetings manage presenters prepare agendas meeting minutes and organize recordings.
• Secure room reservations for in-person meetings/events manage onsite setup/breakdown and coordinate with Facilities and the IT department.

Clinical Partnerships

• Manage tracking system for recruitment communications clinical partnerships and affiliation agreements.
• Monitor inpatient and outpatient clinical sites for rotations and partnered activities for CDU academic programs.
• Maintain outreach and recruitment of clinical sites and practice sites for clinical training opportunities.
• Support internal relationships for learning health system development with CDU.
• Prepare weekly reports and dashboards with clinical affiliation agreement information clinical rotation availability and clinical education capacity for leadership and committee review.

Communications

• Communicate daily updates related to operational activities for students fellows and trainees.
• Primary point of contact for the College of Medicine (COM) office of Medical Education Associate Provost for Clinical Affairs and other CDU clinical training programs on clinical affiliate agreement compliance and coordination with scheduling students and rotation capacity.
• Liaison for university academic programs including intra-CDU administrative functions within COM between the Clinical Partnerships office GME clinical training office Designated Institutional Official Continuous Quality Improvement team Learning Environment Oversight committee Clinical Clerkship Sub-Committee and the Education Policy and Curriculum Committee.
• Travel to clinical partners and program sites in Los Angeles County to enhance affiliation agreements and maintain communications.

Other duties and responsibilities

• Attend conferences and training as required by the supervisor to maintain proficiency.
• Collaborate on special projects and initiatives across CDU departments as needed.
• Performs other duties as assigned.

EDUCATION:

• A bachelors degree from a regionally accredited institution in education healthcare administration or public health or a related field is required. Masters degree preferred.

EXPERIENCE:

• Two (2) to six (6) years of experience with clinical partnerships and medical affiliations or health sciences academic programs preferably in a medical or academic health setting.
• Experience with Microsoft Office Suite (Teams Outlook OneDrive SharePoint Word Excel).

SKILLS:

• Knowledge of cultural competency and ability to work with a diverse community.
• Ability to work independently and in a team environment.
• Experience working with community members event participants community organization leaders University representatives and health care provider partners.
• Project management skills and effective communication both verbal and written.
• Strong interpersonal and communication skills with the ability to work effectively with faculty administrators and clinical partners.
• Knowledge of clinical affiliation agreement processes terminology and compliance requirements in academic medicine.

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Extensive use of computer skills and typing occasional stooping. Frequent standing. Constant walking sitting climbing reaching high/low levels finger movement feeling speaking clearly hearing conversationally and seeing far and near.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined spaces.

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Frequent variety of unrelated tasks. Constant calculating interrupted work a variety of interrelated tasks and use of sustained concentration reasoning judgment resourcefulness analytical ability and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.
• COVID-19 Vaccination: As a health professions institution of higher education Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment proof of the newest COVID-19 booster will be required for CDU students faculty and staff entry to the CDU campus. Please note that vaccination requirements may change as our Federal State and local public health laws change. Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.

Position Status:

• Non-Exempt Part-time

Work Location:

• On-site

Conditional Employment:

The employment status of this position is classified as Conditional. Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or the duration of a specific program project grant or contract. Since your salary is funded by: CRECD GEnd Date: June 30 2026 and John Lewis End Date: May 31 2026 your position is contingent upon the continued receipt of these funds. Continuation of your position is dependent in part upon funding availability. Furthermore no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean Division VP or Human Resources.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender race age color religion national origin sexual orientation genetic information marital status disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants including those with criminal histories in a manner consistent with state and local Fair Chance laws.

Required Experience:

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