Office Manager

Job Title:Office Manager

Location:Hybrid in Herndon VA (3 days/week on site)
Clearance Required:None
Duration:Full-time Permanent
Pay Type:W2 employee
Reporting to:Director ofHuman Resources & Training
Direct Reports:None
Compensation:DOE

Overview:

Four Inc. is seeking an organized and friendlyOffice Managerto join our growing public sector business. The Office Managerensures smooth daily operations and creates a welcoming well-run environment for employees executives and visitors. This role is highly visible and hands-on balancing front-desk coverage office management and administrative support for the executive team. The ideal candidate is proactivedetail-orientedorganizedtech-savvyand energized by helping others succeed.

This role follows a hybrid work schedule with three in-office days per week at Four Inc.s headquarters in Herndon Virginia and two remote workdays.

Essential Functions:

• Serve as the first point of contact for employees guests vendors and callers.

• Greet visitors manage the reception desk andmaintaina professionalfriendlyin-officepresence during business hours.Ensure all visitors follow our protocols for signing in and signing out of the building.

• Coordinate incoming and outgoing mail packages and deliveries; distribute items promptly.

• Manage a shared email inbox directing messages to theappropriate internaldepartmentsand liaising with external parties as needed.

• Maintain a clean organized and well-stocked office-including conference roomscommon areas and the office kitchen.

• Manage officesupplyinventory andproactivelyplace orders as needed.

• Oversee catering for team lunches meetings and events.

• Prepare meeting rooms ensure technology is functioning and reset spaces after use.

• Schedule meetings coordinate calendars and arrangelogisticsfor executive leaders.Proactively manage scheduling conflicts and communicate with all parties when meetings need to be adjusted or canceled to minimize disruption to the business.

• Prepare and polish presentation decks and meeting materials for executives.

• Assistwith document formatting filingshreddingcorrespondence and other administrative tasks.

• Plan and execute office events including celebrations team gatherings and special recognition moments.

• Draft and send office-wide communications about closures events and announcements.

• Support newhire onboarding by preparing workspace setups and welcome materials updating new hire data in our systems and scheduling onboarding training sessions.

• Support special projects as needed.

• Other duties as assigned
  
  

Qualifications:

• Bachelors degree inBusinessCommunicationor a related fieldpreferred

• 1-3years of office administration office management reception or similar experience including internships.

• Demonstratesa go-gettermindset with entrepreneurial experience or initiative.

• Strong written and verbal communication skills includinga polished and professional presence.

• Excellent interpersonal and relationship management abilities.

• A proactive self-motivated mindset witha strong desireto continuously learn and grow.

• High attention to detail excellent follow-through and a service-oriented mindset.

• Excellent time management andpunctuality.

• Strongorganizational skills with the ability to multitask and prioritize in a fast-paced environment.

• Ability to work independently and take initiativeanticipatingneeds and solving problems before they arise.

• Proficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook).

• Comfortable with digital collaboration tools (e.g. TeamsSharePointOneDriveZoom).

• Comfortable withtechnology generally includingusing common office hardware (printers scanners etc.).

• Reliability discretion and sound judgment when handling confidential information.

• Comfortable working onsite and supporting an in-person office environment.

• A can-do attitude and commitment to creating a positive employeeand visitor experience.
  
  

Physical Requirements:

The work is generally sedentaryand performed in an office or remote setting; however some travel to government or partner sites may be. The position may require:

• Visual acuity to view computer screens readdocuments and perform data analysisand other computer-based work

• Ability to sit or stand for extended periods

• Manual dexterity sufficient tooperatea keyboard mouse and other office equipment

• Occasional lifting or carrying of equipment boxes or documents (typically under40lbs)

• Ability to hear and speak clearly in virtual and in-person meetingsand via telephone
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

About the Company:

Four Inc. is apublic sector technology providerwith a long history of delivering exceptional results in the federal marketplace. We specialize in providing software solutions toSLED andU.S. government agencies helping them modernize secure andoptimizetheir mission-critical operations. With a proventrack recordof success and a strong collaborative culture we are expanding our team to continue driving innovation and digital transformation in the public sector.

Four Inc. isa federal contractor and an Equal Opportunity Employer including disabled persons and veterans. We are committed toprovidingequal employment opportunities without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other protected characteristic under applicable law. We activelyseekto recruit hire and promote qualified veterans and individuals with disabilities.

If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation to apply for a position please contact us at.

This job opening will be listed with theappropriate stateworkforce agency as required under the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA).

Required Experience:

Junior IC