Service Center Associate, Procurement and Travel
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Service Center Associate Procurement and Travel
Employee Classification:Clerical & Secretarial
Institution:System Office
Department: Service Center - Procurement Contracts & Payment Services
Campus Location: Tennessee Board of Regents System Office
Job Summary
The Service Center Associate Procurement & Travel is responsible for ensuring that all requisition travel and purchasing transactions are provided in a timely and accurate manner and in compliance with all applicable institutional TBR State and Federal regulations policies and guidelines. The Service Center Associate Procurement & Travel executes complex purchasing transactions utilizing sophisticated technology to provide professional services. The Service Center Associate Procurement & Travel works closely with institutions of the TBR system and is expected to provide a high level of customer service to all institutions served. Depending on circumstances remote work may be an option.
This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the TBR System Office (Nashville TN) at the employees expense and potential travel to Tennessee TBR colleges may be necessary.
Job Duties
- 65% - Procurement Review of requisitions for purchase ensuring compliance with policies guidelines procurement limits and adequate documentation and internal/external messaging Researches and utilizes comparative analysis and recommendations to support the development of specifications and bid lists for RFIs RFQs and RFPs Assissts with RFI RFQ and RFP processes including: preparing formal Invitations to Bid managing bids notifying all bidders of award decision processing purchase orders and reviewing completed/signed TBR Sole Source Vendor Forms for Sole Source Vendor Purchases for completeness and accuracy Assists with open encumbrance reports related to POs not receipted in Jaggaer Assists with Jaggaer user administration and vendor catalog offerings Provides consultation regarding best vendor and prices during vendor selection process - (Essential)
- 25% - Customer Service Develops and provides trainings as necessary regarding the procurement database and procurement and travel policy and procedure changes Communicates to employees and administration regarding procurement related issues and related documentation Fields employee questions and researches procurement and travel claim questions and concerns Works cooperatively and effectively with other departments Provides consultative services to institutions based on functional area expertise in support of procurement related best practice implementation - (Essential)
- 5% - Reporting Prepares institutional TBR State and Federal required reporting as well as ad hoc reports - (Essential)
- 5% - Other Duties Performs additional duties as assigned - (Marginal)
Minimum Qualifications
Bachelors degree and a minimum of 2 years of procurement experience OR a high school degree/GED and a minimum of 5 years of procurement experience OR a comparable combination of education and experience
Experience or training in Windows operating system and Microsoft applications
Preferred Qualifications
Experience working in procurement in a college or university setting
Experience within a shared services operating environment
Experience in procurement at a TBR institution or state administration
Experience with Banner or similar ERP system
Experience with Jaggaer or similar procurement system
Knowledge Skills and Abilities
Knowledge of procurement terminology and practices
Broad knowledge of federal and state laws and guidelines
A willingness and passion to learn new hardware and software systems that are consistent with duties
Ability to effectively analyze data and inquiries think critically and make appropriate decisions
Effective organizational and time management skills
Ability to work as part of a team or work alone without close supervision
Strong interpersonal skills
Ability to communicate effectively both in writing and orally
Ability to understand customer needs and provide quality service
Ability to maintain confidentiality in compliance rules and regulations including HIPAA and FERPA guidelines on the disclosure of information
Physical Demands / Working Conditions
Required Experience:
IC
Key Skills
- Restaurant Experience
- Time Management
- Food Service
- Data Entry
- Customer Service
- Direct Support
- Computer Skills
- Serving Experience
- Medical office experience
- Dietary Department Experience
- Medical Terminology
- Phone Etiquette
