Events and Programs Specialist

Job Title: Events and Programs Specialist

Location: Hybrid in Herndon VA (3 days/week on site). Must be willing and able to travel approximately 25-35% for on-site event execution.
Clearance Required: None
Duration: Full-time Permanent
Pay Type: W2 employee
Reporting to: Director of Marketing
Management Duties: None
Compensation: DOE

Position Overview
Four Inc. is seeking an enthusiastic and highly organized Events and Programs Specialist to join our dynamic marketing team. This role is crucial for executing high-impact results-driven events that support our mission as a leading public sector IT provider.

The Events and Programs Specialist will be the primary driver for all marketing events including corporate conferences public sector tradeshows internal/partner lunch and learns educational webinars and client/partner engagements. Success in this position requires a keen eye for detail exceptional negotiation skills and a commitment to delivering a flawless brand experience that enhances relationships with federal government clients and technology partners.

Essential Functions

• Manage the entire lifecycle of 20 events annually ranging from small local briefings to large-scale industry tradeshows ensuring alignment with Four Inc.s business goals.
• Develop monitor and maintain detailed event budgets accurately tracking expenditures managing vendor invoices and providing post-event ROI analysis.
• Serve as the primary liaison with multiple industry vendor/partner portals managing all event logistics.
• Manage venue selection catering A/V equipment booth design/shipping and all on-site registration and logistics for both in-person and virtual events.
• Utilize design skills (e.g. Adobe Illustrator) to assist with the creation and customization of event materials including signage digital banners collateral and presentation templates.
• n: Leverage HubSpot to manage event invitations registration forms email communications and post-event follow-up campaigns ensuring lead data integrity.
• Skillfully negotiate favorable terms with hotels tradeshow organizers and third-party vendors to maximize event spend and ensure service level agreement (SLA) compliance.
• Maintain clear proactive communication with sales executive leadership and manufacturing partners regarding event objectives timelines and logistical needs.
• Support special projects as needed.
• Other duties as assigned.

What We Offer

• Competitive pay and benefits (medical dental vision 401k with match company-paid life/short-term disability long-term disability insurance paid time off all federal holidays off etc.)
• Great company culture and perks (regular office happy hours peer-to-peer recognition program free building gym access hybrid work environment etc.)
• Opportunity to shape and improve brand experience in a growing organization.
• Collaborative team with room for professional development/growth as the company expands.

Qualifications

• Bachelors degree in Marketing Communications Business or a related field.
• Minimum of 3 years of professional experience in event planning corporate marketing or conference management preferably within the IT B2B or Public Sector/Government Contracting space.
• Demonstrated proficiency in budget management and financial reporting related to large-scale events.
• Proven expertise in understanding and utilizing multiple vendor/partner exhibitor portals for event logistics.
• Proficiency with HubSpot (or a similar marketing automation/CRM platform) for event promotion lead capture and reporting.
• Strong experience in vendor negotiation and contract management.
• Proficiency in Adobe Illustrator or similar graphic design software for light collateral development.
• Prior experience in virtual event platforms and running large successful webinars.
• GovCon experience preferred.
• Familiarity with the Federal Acquisition Regulation (FAR) and compliance requirements related to government client events preferred.
• Ability to operate independently prioritize effectively and maintain a high standard of accuracy and follow-through. Must be able to execute tasks independently once trained.
• Exceptional attention to detail and organization skills.
• Professional presence and polished communication skills.
• A desire to continue growing and learning new things.
• A collaborative proactive mindset. Good team player.

Physical Requirements:

The work is generally sedentary and performed in an office or remote setting; however some travel to government or partner sites may be required. The position may require:

• Visual acuity to view computer screens read technical documents and perform data analysis and data entry
• Ability to sit or stand for extended periods
• Manual dexterity sufficient to operate a keyboard mouse and other office equipment
• Occasional lifting or carrying of equipment boxes or documents (typically under 40 lbs)
• Ability to hear and speak clearly in virtual and in-person meetings

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

About the Company
Four Inc. is a fast-growing public sector IT provider with a long history of delivering exceptional results in the federal and SLED markets. We are a multi-state employer and our culture is collaborative driven and people-focused. We are building for scale and were looking for teammates who are energized by building structure and improving processes while providing excellent customer service whoever your customer is. With a proven track record of success and a strong collaborative culture we are expanding our team to continue driving innovation and digital transformation in the public sector.

Four Inc. is a federal contractor and an Equal Opportunity Employer including disabled persons and veterans. We are committed to providing equal employment opportunities without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other protected characteristic under applicable law. We actively seek to recruit hire and promote qualified veterans and individuals with disabilities.

If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation to apply for a position please contact us at .

This job opening will be listed with the appropriate state workforce agency as required under the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA).

Required Experience:

Junior IC