Boards and Commissions Coordinator (Program Specialist 3)

Thurston County, WA - USA

Yearly Salary: $ 58584 - 76968

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

We are dedicated to growing a culture of belonging through our values:
Respect Trust Diversity Equity Inclusion

At theDepartment of Licensing (DOL) we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work create value for our customers and help build trust in our government.

Our Operational Support Services Team within the Business and Professions Division (BPD) is currently recruiting for a Coordinator with strong logistical abilities and impeccable communication skills.

The Department of Licensing is one of the most public facing state agencies and the second largest revenue generating agency in Washington State. We regularly interact with over 6 million Washingtonians and collect nearly $3.1 billion in taxes and fees annually. We know our services are essential to our customers ability to live work drive and thrive and we are committed to ensuring every resident has equitable and meaningful access to our services.

If you enjoy planning coordinating and being of service to the larger team we invite you to apply!

Duties

As the Boards and Commissions Coordinator you will serve as the primary individual setting and facilitating our board commission and public meetings. Your engagement with all levels of DOL staff and the public will require working with varying knowledge levels and understanding of our addition to serving and educating staff on various topics you will also create meeting notes that allow for historical recording of board actions and board decisions. While speaking publicly and supporting Boards and Commissions will be a focus you will also engage with the larger BPD team to support our mission. This role requires reliability and accountability while needing self-motivation and engagement without direct supervision for your tasks.

Some of what you will be doing:

Maintaining board calendars sending notices tech set up agenda creation note taking and meeting facilitation to allow for successful meetings.
Assist OSS leadership in developing and establishing board procedures and supporting members with rules and requirements.
Assist in developing plans and reports about licensing trends budget status compliance and complaints to present to board members.
Represent the boards and commissions as a subject matter expert and serve as point of contact for National Organizations business partners and division program support to ensure proper participation and representation.
Coordinating with governors office staff for recruitment of board and commission members including drafting announcements and recommendations.
Supporting the team through administrative tasks when needed.

Qualifications

What you will bring:

Five (5) years of work experience consulting coordinating or involving public engagement serving the publics interest and input or influencing and making recommendations to public or private agencies organizations or government officials.
Experience must include the following:
- One (1) year of broad spectrum office administrative/secretarial support including ordering supplies reception file maintenance and correspondence.
- Processing payments for invoices vouchers purchases facility and equipment rentals and special purchases.

Up to two (2) years of relevant education may substitute year for year for experience.

What may help you stand out:

Knowledge of OPMA and Roberts Rules of Order.
Experience interpreting laws rules and regulations.
Experience working with a board or commission.
Experience working with legal staff following administrative procedures or acting as a clerk of the court.
Experience evaluating and responding to public disclosure requests.
Experience verifying own and others work for errors and making corrections.
A Bachelors degree and one (1) year of experience planning coordinating in public or private agencies or governments.

Additional Conditions of employment:

Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
This position requires you to work in office at our Olympia WA location every Wednesday and Thursday and may require additional time in office as business needs require.
This position will rarely require travel throughout Washington State.

DOL is committed to the full inclusion of all qualified keeping with our commitment we will take the steps to assure that people with disabilities are provided reasonable accommodations.

For information about available accommodations the interview process or the position contactKyle Odell.

Supplemental Information

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity equity and inclusion!

How to Apply:

Select the apply button at the top of this job announcement.
- Attach the Following:
  - Current letter of interest.

Applications with blank fields supplemental question responses with comment such as see attachments or missing required attachments will be considered incomplete.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds including people of color immigrants refugees women LGBTQ people with disabilities people of all ages and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce we will create a more respectful productive and unified team to better serve the public of Washington.

Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference please notify the Talent Acquisition Team. Use a subject line that includes the title of this recruitment.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age sex (including gender identity) marital status sexual orientation race religion creed color national origin honorably discharged veteran or military status or the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process during the recruitment process or who need this job announcement in an alternative format may contact the Human Resources Office at or may email Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.

We do not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.

Required Experience:

DescriptionWe are dedicated to growing a culture of belonging through our values:Respect Trust Diversity Equity InclusionAt theDepartment of Licensing (DOL) we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees ar...