Senior Administrative Assistant First Year and Retention Initiatives
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Job Location:
Florence, SC - USA
Yearly Salary:
$ 27227 - 36316
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information is not available for most faculty positions.
Description
This position provides high-level administrative operational and programmatic support to the director and associated programs within the office. This position plays a critical role in ensuring the effective day-to-day functioning of initiatives that support student success retention and engagement from orientation through graduation. Additional responsibilities include supporting major programs including ROAR (orientation program) family engagement the presidential mentors academy (PMA) and living-learning communities (LLCs) through organization communication data tracking and coordination. This role requires exceptional organizational skills professionalism attention to detail and the ability to manage multiple priorities while serving as a point of contact for students families faculty staff and campus partners.
Essential Job Duties
- Provide comprehensive administrative support to the director;
- Manage office operations including scheduling meetings maintaining calendars coordinating logistics and handling correspondence;
- Serve as the primary point of contact for the office responding to inquiries from students families faculty staff and external partners;
- Maintain organized electronic and physical filing systems including program records and reports;
- Assist with preparation of agendas meeting materials presentations and reports;
- Support planning and implementation of various events and initiatives;
- Coordinate event logistics including room reservations catering materials registration tracking and on-site support;
- Assist with communication to students families and campus partners related to programs events and deadlines;
- Assist with tracking participation attendance and engagement data for programs and initiatives;
- Utilize university software systems to input update and track program data related to retention and student success;
- Assist in compiling data for annual reports retention dashboards and assessments;
- Draft edit and distribute program communications including emails newsletters forms and website updates;
- Maintain accurate records for scholarships mentoring programs and participant tracking (e.g. PMA scholars);
- Assist with budget tracking purchase requests reimbursements and financial documentation for departmental programs;
- Monitor supply inventory and coordinate ordering of office and program materials;
- Support scholarship documentation and tracking under the direction of supervisor;
- Assist with onboarding and scheduling of student employees and paraprofessional staff;
- Support training logistics and documentation for student staff and mentors;
- Serve as a resource for student employees regarding procedures and expectations;
- Assist in maintaining the schedule of and scheduling meetings for the assistant vice president for enrollment management;
- Assist in the creation and maintenance of detailed spreadsheets to track office budgets expenses and contracts;
- Perform all other duties as assigned.
ADDITIONAL DUTIES:
Maintain availability for occasional evening or weekend work to support orientation sessions major events or university programs as requested.Minimum Qualifications
- High school diploma/equivalent is required;
- Some college education or a bachelors degree is preferred;
- Minimum of two years of administrative or office support experience is required;
- Higher education work experience is preferred;
- Experience with scheduling event coordination administrative support student success orientation retention mentoring programs CRM systems student information systems data tracking platforms is preferred;
- Experience supporting leadership or scholarship-based programs is preferred.
LICENSES CERTIFICATIONS OR REGISTRATIONS:
NoneSpecial Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
