Administrative Assistant

Jacksonville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Position: Administrative Assistant
Reports to: Plant Manager
Company: Pan Glo
Location: 5200 Shawland Road Jacksonville FL

Shift: 1st

About Us
Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago the company started byselling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing manufacturing coating and distributing high-quality bakery equipment and supplies. Today Bundy Baking Solutions operates worldwide employing nearly 2000 people across 11 countries and multiple business units and manufacturing facilities.

We plan to offer a competitive salary a great benefits package a genuine company culture and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture be sure to check out the CREED section of our careers page: Summary:

To support the facility administratively by performing duties related to personnel purchasing production payroll health and safety insurance/workers compensation and general office activity. Reports to Director of Operations.

Primary Duties and Responsibilities include the following:

Receives prepares and files all work orders
Ensures the corporate office receives all accounts payable in a timely manner
Prepares any Purchase Orders needed
Calculates the employee payroll and ensures the corporate office receives it
Ensures any necessary paperwork is properly prepared and sent to the proper destination
Enters the monthly inventory figures into an excel spreadsheet and properly files it
Maintains an inventory of office supplies and first aid supplies
Answers the telephone using good verbal skills and maintains good communication with the plant manager
Prepares a weekly and monthly production report
Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them
Prepares new timecards weekly and places them in the time card holder
Records water flow readings weekly and sends them to CMUD monthly
Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary
Documents monthly inspection and tests of all fire extinguishers and exit signs

Qualifications Knowledge and Ability:

Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience
Basic computer skills word processing and 10-key calculator
Knowledge of MS Office Excel and Word
Proficient in data entry
Competent organizing and prioritizing skills to work efficiently
Resolves administrative problems by coordinating preparation of reports analyzing data and identifying solutions
Attention to detail and accuracy sort check count and verify numbers
Good mathematical background
Good communication skills; ability to listen communicate (written and verbal) excellent grammar spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
Ability to work independently self-starter energetic
Ability to demonstrate good common sense and sound judgment
Flexibility to adapt to all situations and work varied hours; possible weekends or evenings
Ability to perform at high levels in a fast paced ever-changing work environment
Ability to anticipate work needs and follow through with minimum direction
Ability to meet deadlines

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time.

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Required Experience:

Junior IC

Position: Administrative AssistantReports to: Plant ManagerCompany: Pan GloLocation: 5200 Shawland Road Jacksonville FLShift: 1stAbout UsBundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60...