Sr Program Coordinator Energy Programs

Required Education: Bachelors degree AND:

Required: 48months of related experience.

Equivalent/Substitution:Will accept 48 months of experience in lieu of a Bachelors degree to equal 96 months of related experience.

Skills:

• Strong written and verbal communication skills
• Ability to speak read and write clear concise English
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Detail-oriented with a high degree of accuracy in data and documentation
• Demonstrated ability to supervise staff and communicate expectations effectively
• Experience evaluating programs or projects and producing comprehensive reports
• Strong initiative and problem-solving skills
• Ability to build rapport and communicate effectively with students faculty staff and external partners
• Proficiency in Microsoft Outlook Word and Excel
• General office skills including multi-line phones copying filing and records management
• Ability to read interpret and apply policy within established deadlines
• Basic math skills
• Strong composition and proofreading skills

Certifications: None

Advertised Physical Requirements:

• Ability to sit for extended periods while working at a computer or on the telephone
• Ability to engage in repetitive motions and manual dexterity
• Ability to communicate effectively via oral communication
• Ability to see and hear
• Standard office environment with frequent exposure to deadlines and peak workload periods
• Ability to work effectively with a wide range of constituencies
• Regular interaction with other departments and university officials
• Occasional overnight travel required 5-10%
• Occasional evening or weekend work required to support program delivery and events < 1%

Departmental Preferences:

• Experience in fundraising grant writing or sponsorship development
• Knowledge of university systems such as Qualtrics PeopleSoft Concur and content management systems (CMS)
• Experience with marketing and communication platforms including but not limited to LinkedIn Constant Contact and Canva
• Experience supporting professional education conferences or industry-focused training programs

Supervision:

• Program coordinator - 1 Student Employee - 1 PEAK Temporary Staff - 1

Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

The College of Professional and Continuing Studies seeks a Senior Program Coordinator to lead and manage its Energy Education Programs. This position serves as the primary operational and strategic driver for four long-standing nationally recognized programs with more than 70 years of history at the University: Laurance Reid Gas Conditioning Conference Gas Compressor Short Course Corrosion Control Course and Blowout Prevention School.

The Senior Program Coordinator is responsible for the strategic planning execution and continuous improvement of these niche industry-facing programs. The ideal candidate is a highly organized collaborative professional with demonstrated experience managing complex programs overseeing budgets supervising staff and coordinating multiple projects simultaneously while maintaining strong relationships with industry partners.

Key Responsibilities:

Program Leadership & Operations:

• Responsible for daily program operations including staff supervision program evaluations and the development of long-range operational plans to ensure program sustainability and growth.

Strategic Planning & Growth Initiatives:

• Establish and implement program growth initiatives including identifying new opportunities expanding participant engagement and strengthening industry relevance.

Marketing & Communications:

• Develop and execute marketing strategies including website content email campaigns social media engagement and other promotional initiatives to increase program visibility and enrollment.

Event & Conference Management:

• Plan and coordinate program events and conferences; negotiate and administer contracts; and manage all logistical aspects of in-person programs including occasional overnight travel.

Project Management & Stakeholder Engagement:

• Oversee project management efforts cultivate and maintain relationships with industry stakeholders advisory boards and partners and secure sponsorships and funding to support program growth and accessibility.

Participant Support & Industry Collaboration:

• Oversee administrative activities for assigned programs including participant support and advising and collaborate with industry advisory boards and organizations to identify emerging trends and develop innovative program offerings.

Data Analysis & Reporting:

• Collect and analyze program data monitor program effectiveness and prepare regular performance reports with recommendations for continuous improvement.

Budget & Financial Management:

• Develop and administer budgets for assigned programs and projects ensuring cost-effectiveness and efficient allocation of resources.

Policies Procedures & Compliance:

• Develop and implement policies procedures and business practices; ensure compliance with university policies and applicable program regulations.

Additional Duties:

• Perform related duties as assigned or required to successfully fulfill the functions of the position.

Measures of Success:

• Successful delivery of all four programs on schedule and within budget
• Demonstrated annual growth in participant enrollment and/or sponsorship revenue
• Positive participant evaluations and industry feedback
• Strengthened relationships with advisory boards and industry partners
• Increased effectiveness of marketing and outreach efforts