Executive Administrative Assistant (Learning & Development)

Join Chimes and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services educational employment vocational residential habilitative and behavioral health are delivered through a network of national and international affiliates. This allows us to take a comprehensive holistic approach to improving the lives of every person we serve those who receive and those who reap the benefits of our innovative responsive solutions.

Position Type: Hybrid (Monday through Thursday in office work from home Fridays)

Hourly Pay Range: $27.70-$30.00 per hour (commensurate with experience)

Key Responsibilities:

Executive & Administrative Support

• Provide direct administrative support to the Director of Learning & Development including calendar management meeting coordination and preparation of materials
• Manage and organize email correspondence including reviewing sorting and responding to emails on behalf of the Director of Learning and Development
• Draft edit and distribute professional communications emails reports and presentations
• Serve as a point of contact for internal stakeholders related to training schedules logistics and follow-ups

Training & Program Coordination

• Coordinate logistics for training sessions orientations leadership programs and workshops (virtual and in-person)
• Manage training calendars registration lists attendance tracking and completion records
• Assist with onboarding and New Employee Orientation (NEO) scheduling digital preparation and documentation
• Support the preparation and distribution of training materials evaluations and follow-up communicationsData Reporting & Systems Support
• Maintain accurate training records spreadsheets and learning management system (LMS) data
• Track participation completion rates and deadlines for required training programs
• Assist with compiling reports and summaries for leadership and compliance purposes

Collaboration & Process Improvement

• Work closely with Learning & Development Specialists HR and leadership to ensure alignment and smooth execution of training initiatives
• Identify opportunities to improve administrative processes workflows and communication related to learning programs

Qualifications

• Associates degree or equivalent experience
• 3 years of executive or administrative support experience preferably in HR Learning & Development or training environments
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint); experience with calendars and scheduling tools
• Experience supporting a senior leader or executive
• Familiarity with learning management systems (LMS)
• Ability to handle sensitive information with professionalism and discretion

Preferred

• Experience in nonprofit healthcare or human services environments
• Experience with software or tools that enhance job efficiency and output

Key Competencies

• Attention to detail
• Professional judgment and confidentiality
• Proactive problem-solving
• Strong interpersonal and collaboration skills
• Adaptability and flexibility in a fast-paced environment

Work Environment

• Combination of office-based and virtual work
• Occasional travel to training sites or events may be required

Whats in it for you

Total Rewards (For Full-Time Employees >30 hours/week):

• Competitive Pay
• Medical Dental and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health Dependent and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through Tickets at Work
• Discounts on Verizon mobile service
• And More!

Want to learn more

To learn more about Chimes and how you can achieve personal and professional growth within a purpose-driven organization visit us at: Experience:

Junior IC