Administrative Specialist Active Security Clearance Required

Livermore, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

We have multiple openings for Administrative Specialists in the Strategic Deterrence Directorate. Working under limited supervision you will manage a wide range of complex administrative responsibilities with competing priorities requiring independent judgment and proactive follow-through. You will serve as a key resource for daily operations solve problems develop and implement new processes interpret policy and provide recommendations. Assignments often demand flexibility discretion and mature judgment in handling sensitive issues. This role involves frequent interaction with all levels of personnel both within the Laboratory and with external organizations including Federal agencies. These positions will be in the Strategic Deterrence (SD) Directorate.

These positions may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

In this role you will

Provide administrative support to the program staff representing management in daily matters to gather clarify communicate and disseminate information and coordinate activities; respond on their behalf on administrative matters both internal and external to the Laboratory.
Gather select and compile information from various sources for complex reports and presentations generate and compose correspondence for managements signature.
Establish and maintain databases spreadsheets and tracking/filing systems to document and monitor action items and coordinate the timely flow of accurate complete paperwork through submission for approval.
Plan organize and coordinate small and large meetings reviews conferences and facility tours including agendas administrative logistics travel arrangements (domestic and foreign) clearance and badging for external attendees and documenting meeting minutes.
Independently prepare project documentation perform data gathering and coordinate internal and/or external document comments/reviews.
Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.
Manage and handle confidential and sensitive information in multiple formats using mature independent judgement and tact to ensure proper protection.
Perform other duties as assigned.

Qualifications :

This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
Secretarial and administrative knowledge and experience including accurate keyboarding editing grammar and proofreading skills; advanced knowledge of office procedures techniques and methods.
Effective organizational skills with experience prioritizing multiple tasks with frequent interruptions and critical deadlines while showing flexibility attention to detail accuracy and follow through.
Experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
Experience interacting effectively with all levels of personnel and management both internally and externally representing the organization with strong communication and interpersonal skills while exercising tact diplomacy mature judgment and discretion in handling sensitive or classified matters.
Ability to be self-motivated and flexible exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information as well as personnel interactions.
Advanced computer skills and experience with the Microsoft Office Suite and database and the ability to learn new software quickly.
Experience managing calendars and using calendaring software
Experience arranging domestic travel.
Advanced experience compiling tracking monitoring resolving and reporting complex data and results with advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
Effective problem-solving and advanced decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems with a high consequence of error.
Excellent customer service skills and advanced written and verbal communication skills to interact effectively with all levels of personnel in a diverse scientific environment.

Qualifications We Desire

Working knowledge of Laboratory policies and procedures.
Familiarity with Strategic Deterrences policies and procedures.
Experience working in a classified environment handling creating and managing classified material to include experience with vault type rooms.
Experience working with complex software applications and ability to learn new applications such as FileMaker Pro Windchill and Elm.
Ability to travel.

Pay Range

$38.03 - $45.63 Hourly

This is the lowest to highest salary in good faith we would pay for this role at the time of this posting. Pay will not be below any applicable local minimum wage. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

Included in 2026 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Our values - visit Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
Pre-Placement Medical Exam
A job related pre-placement medical examination may be required.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

Remote Work :
No

Employment Type :
Full-time

In this role you will

Provide administrative support to the program staff representing management in daily matters to gather clarify communicate and disseminate information and coordinate activities; respond on their behalf on administrative matters both internal and external to the Laboratory.
Gather select and compile information from various sources for complex reports and presentations generate and compose correspondence for managements signature.
Establish and maintain databases spreadsheets and tracking/filing systems to document and monitor action items and coordinate the timely flow of accurate complete paperwork through submission for approval.
Plan organize and coordinate small and large meetings reviews conferences and facility tours including agendas administrative logistics travel arrangements (domestic and foreign) clearance and badging for external attendees and documenting meeting minutes.
Independently prepare project documentation perform data gathering and coordinate internal and/or external document comments/reviews.
Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.
Manage and handle confidential and sensitive information in multiple formats using mature independent judgement and tact to ensure proper protection.
Perform other duties as assigned.

Qualifications :

This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
Secretarial and administrative knowledge and experience including accurate keyboarding editing grammar and proofreading skills; advanced knowledge of office procedures techniques and methods.
Effective organizational skills with experience prioritizing multiple tasks with frequent interruptions and critical deadlines while showing flexibility attention to detail accuracy and follow through.
Experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
Experience interacting effectively with all levels of personnel and management both internally and externally representing the organization with strong communication and interpersonal skills while exercising tact diplomacy mature judgment and discretion in handling sensitive or classified matters.
Ability to be self-motivated and flexible exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information as well as personnel interactions.
Advanced computer skills and experience with the Microsoft Office Suite and database and the ability to learn new software quickly.
Experience managing calendars and using calendaring software
Experience arranging domestic travel.
Advanced experience compiling tracking monitoring resolving and reporting complex data and results with advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
Effective problem-solving and advanced decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems with a high consequence of error.
Excellent customer service skills and advanced written and verbal communication skills to interact effectively with all levels of personnel in a diverse scientific environment.

Qualifications We Desire

Working knowledge of Laboratory policies and procedures.
Familiarity with Strategic Deterrences policies and procedures.
Experience working in a classified environment handling creating and managing classified material to include experience with vault type rooms.
Experience working with complex software applications and ability to learn new applications such as FileMaker Pro Windchill and Elm.
Ability to travel.

Pay Range

$38.03 - $45.63 Hourly

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

Included in 2026 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Our values - visit Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
Pre-Placement Medical Exam
A job related pre-placement medical examination may be required.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

Remote Work :
No

Employment Type :
Full-time

Key Skills

Apply Now

About Company

LLNL

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