Director of Education

Job Description

The Department of Medicine has an outstanding opportunity for a Director of Education.

The Director of Education in the Department of Medicine (the Department or DOM) reports directly to the Vice Chair of Finance and Administration and will work with the Vice Chair of Education and other departmental leaders to oversee and promote the educational mission of the Department. The Director of Education will maintain strong relationships as a liaison for the DOM with other entities in the UW Medicine community including but not limited to the School of Medicine and the Graduate Medical Education (GME) Office. This position will maintain responsibility for educational initiatives educational finances compliance with national governing body requirements and educational research and innovation for all students trainees and faculty in the Department. The primary goals will be to advocate for and promote the visibility of education within and outside the DOM promote a culture that inspires DOM faculty and trainees to pursue educational excellence and to advise the DOM Chair and Vice Chair of Education on all educational issues.

The Director of Education is responsible for the development and implementation of a creative and comprehensive suite of programs events and resources that will support and enhance educator and trainee success well-being development diversity clinical and academic productivity leadership and service. Moreover the Director of Education is responsible for ensuring compliance with all regulatory requirements and developing and influencing local and national policies and initiatives.

The Director of Education works in partnership with the Vice Chair of Education collaborating with providing oversight and supporting the Residency Program Directors Fellowship Directors and Clerkship Directors in their roles of directing the Departments various educational programs.

The Department of Medicine (DoM) is the largest academic department in UW Medicine providing leadership in research clinical care and teaching across 11 subspecialty divisions 20 accredited resident and fellowship programs.

It is one of the largest and leading academic departments in the country with > 1100 clinical and research faculty members 407 residents and fellows in ACGME-accredited positions 109 non-ACGME fellows and visiting scientists 927 staff members and 978 affiliated clinical faculty members and an annual budget of over $500 million.

Part of DOMs mission is dedication to teaching. Future physicians and scientists have opportunities to train in a broad range of settings with a diverse patient population and some of the best minds in academic medicine as role models. Our faculty members teach the latest in evidence-based practice as well as the oldest of human valuescompassion and respect for patients and their families. Our residencies and fellowships are considered among the best programs in the country.

Our Medicine Student Program(s)s is comprised of a team of hundreds of faculty and staff working together to provide the best in medicine education throughout the Greater Puget Sound and WWAMI regions (Washington Wyoming Alaska Montana Idaho).

Our Internal Residency Programs strive to train future leaders in medicine by cultivating a supportive diverse and inspirational learning environment through their core values of curiosity compassion and community.

DUTIES AND RESPONSIBILITIES

OPERATIONAL LEADERSHIP AND STRATEGIC PLANNING (50%)

• Develop and direct the long-range strategic operational and administrative aspects of UME GME (both at residency and fellowship levels) and CME programs.

• Develop execute and monitor programmatic funding and determine downstream impact upon the Divisions and develop strategic approaches to ensure programmatic sustainability and growth.

• Develop and implement new policies and procedures to ensure compliance with accrediting agencies and regulatory bodies.

• Partner with Education Faculty Leaders strategically on overall design development and implementation of programmatic initiatives.

• Collaborate with the Vice Chair of Education Program Directors Clerkship Director(s) and Faculty in planning and implementing future state vision and strategic priorities.

• Participate in the development implementation and evaluation of new programs.

• Oversee prioritization and implementation of process improvement efforts related to all the education programs across the educational spectrum.

• Partner with Program Administrators to create Accreditation Data System (ADS) annual reports and Annual Program Evaluations (APE).

• Provide operational and administrative oversight for all education and training activities to ensure successful programmatic outcomes.

• Represent the Department on School of Medicine education committees and in interactions with Deans and other SOM leadership.

• Provide responses to inquiries by UWSOM for LCME accreditation annual clerkship review and other various inquires.

• Provide leadership and oversight for the WWAMI sites including strategic planning for new sites ensuring existing sites meet programmatic requirements and developing communication and outreach activities.

• Provide operational oversight and coordination of faculty appointments and promotions for the volunteer clinical faculty in the WWAMI-Puget Sound region.

• Collaborate with stakeholders/outside companies for fundraising initiatives including endowments to benefit the Programs mission of providing individualized educational experiences.

• Review analyze and make recommendations regarding analyses and proposed plans for new educational programs patient care rotations resources and the design and implementation of changes to existing structures.

• Work with the Vice Chair for Education to plan and organize major meetings retreats and other events.

• Oversee the management of the Education Committee to coordinate the collaborative efforts across DOM clinical training programs.

EDUCATIONAL PROGRAM(S) ASSESSMENT AND DEVELOPMENT (40%)

• Ensure all programs conform to institutional and departmental policies and regulations.

• Develop execute and oversee best practices in program administration scheduling curriculum recruitment and interviewing orientation and onboarding of residents.

• Use student trainee and faculty feedback for continuous performance improvement efforts.

• Work closely with the School of Medicine regional affairs and other offices to identify new teaching sites and facilitate the site approval process.

• Compile statistics reports grade analysis and enrollment trends.

• Understand medical education trends and apply knowledge to program management for process improvement.

• Research evaluate advance and implement new educational training opportunities locally and throughout the WWAMI region.

• Evolve expand and manage the creation of Department of Medicine accredited fellowship programs to meet the health care needs of the WWAMI patient population.

• Analyze resolve and effectively direct concerns and issues with medical students and educators.

• Oversee record management for compliance with the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA). Supervise student records and evaluation management to ensure compliance with SoM and LCME accreditation.

• Manage program space/staffing and program operations to ensure program learner and faculty needs are met.

• Provide systematic evaluation and analysis of training activities to ensure educational experiences meet and exceed accrediting and certifying standards; requires extensive coordination across training sites and maintain up-to-date knowledge of accrediting and certifying standards.

• Advise administrators and staff on upcoming programmatic or departmental changes new developments new requirements etc.

FINANCIAL MANAGEMENT (10%)

• Exercise independent judgment and authority to facilitate the optimal use of financial resources.

• Develop an annual financial plan for the Educational programs that incorporates changing priorities sites accreditation and curriculum renewal requirements. Continually review financial management practices including the operating budget grant and gift budgets and apply appropriate stewardship to available funding streams.

• Use sound financial planning to budget and allocate resources to meet program needs. Approves expenditures for program and assures compliance with all state University and School of Medicine policies and procedures.

• Negotiate with deans office medical centers or other affiliates for funding related to educational programs.

• Ensure appropriate stewardship of available funding streams.

• Oversee and implement the procedures and documentation to assure fiscal compliance with University State and Federal guidelines and laws involving personnel/payroll purchasing budget management and travel. Update as needed.

• Independently provide budget recommendations for the use of State of Idaho funds appropriated to the residency.

• Develop and maintain the Residency Programs financial management policies. Update policies as needed.

Supervisory Responsibilities:

• Full supervisory responsibilities as defined by UW for 2-3 FTEs (with 10 indirect reports)

MINIMUM REQUIREMENTS

• Masters Degree in Education Healthcare Administration or related field and five years of experience in the graduate medical education or higher education environment. Experience can substitute for degree requirement.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Demonstrated experience in healthcare equity and in creating inclusive working environments

• Demonstrated success in the management of complex programs activities or units

• Excellent analytical leadership management collaboration and organizational abilities

• Demonstrated ability exercising a high-level of confidentiality and working with sensitive information

• Outstanding interpersonal skills and communication skills (written and verbal); Strong organizational skills

• A combination of education and experience demonstrating an advanced level of competence in all of the above areas may suffice in place of the requirement of an advanced degree.

CONDITITONS OF EMPLOYMENT

• This position requires an individual who is organized; works well under stress and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines including external deadlines imposed by medical centers practice plan School of Medicine and the university. Regularly required to attend meetings and respond to questions outside regular workdays and hours including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the Department within the UW School of Medicine is essential. The individual must be self-motivated and able to work collaboratively as well as independently.
• This position is located at UW-Montlake with occasional offsite meetings at affiliated sites such as Harborview Medical Center the South Lake Union campus UWMC-Northwest campus and the VA Puget Sound Medical Center.

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Compensation Benefits and Position Details

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About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.