Senior Program Specialist, Governance

Education

• Bachelors degree or equivalent experience Req

Work Experience

• 4-7 years Experience working in an association governance environment or in the corporate/board affairs environment of a corporation Pref
• Experience in interaction with senior management or senior-level volunteers Req

Skills and Requirements

• Demonstrate the ability to negotiate persuade and problem-solve in politically charged sensitive situations with little guidance. A commitment to providing a world-class level of customer satisfaction is imperative
• Familiarity with documenting project requirements project plans and processes
• Demonstrated ability for effectively and efficiently working with and supporting committees/groups for high-impact results
• Excellent interpersonal skills and must be able to collaborate with cross functional teams
• Must be able to take the lead and work on multiple projects concurrently in a deadline-oriented environment be able to handle sensitive confidential information and ensure that there is good coordination between project stakeholders
• The individual must have excellent verbal and written communication and motivational skills to enable and empower volunteer committee efforts in support of assigned projects
• Excellent organizational skills ability to manage several projects simultaneously and comfortable working under tight deadlines
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
• Must be a technologically savvy knowledge worker who seeks out technology solutions to business challenges. Specific technology knowledge and experience needed to produce the desired outcomes includes MS Office Suite products Google Workplace and familiarity with web content management systems
• Must be able to travel domestically/internationally (approx 2-4 times per year) with valid travel credentials and may include weekends.
• #LI-Hybrid

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category II Mobile Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job Summary

The overall purpose of this position is to support the timely and effective work of the IEEE Corporate Governance team a highly visible department that supports the IEEE Board of Directors (IEEE Board) and GIEEE Board as applicable various Committees of volunteer leaders and related processes. This individual will also assist guide and advise on the work of multiple organizational units recommending revisions to various documents on behalf of and in collaboration with the Governance Committee. This will ensure that the units documentation reflects IEEEs Constitution Bylaws and adopted policies and that it is legally compliant. The incumbent will assist in guiding volunteers and staff through processes related to drafting revising and adopting governance documents ensuring that the IEEE Governance Committee and the IEEE Board have sufficient information to make informed decisions regarding policy and governance-related matters.

The individual will also work with volunteers and staff across IEEE to help lead and support committee reviews advancing the Governance Committees efforts to evaluate IEEEs overall governance effectiveness and efficiency. This includes but is not limited to assessing the effectiveness of IEEE Committees and providing recommendations as appropriate.

This individual will support operations related to committee administration and meetings maintain governing documents manage financial processes and facilitate communications. This is a complex detail-oriented sensitive collaborative deadline-bound and fast-paced support function.

This role typically reports to the Senior Manager of Corporate Governance or the Senior Director of Corporate Governance. While this role does not have any direct reports it has an indirect influence on the work of others both within and outside the Corporate Governance team. They will serve as advisors regarding administration best practices governance procedures and policies. This individual has the authority to sign for up to $10000 in budgeted funds without supervisory approval including meeting planning and related costs volunteer travel costs and expenditures related to the IEEE Board and Committees.

As a member of the Corporate staff they must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and working collaboratively cooperatively and comfortably with the highest management levels both within and outside of IEEE.

Key Responsibilities

• Specific duties include but not limited to:
• Understands the breadth of IEEE and its culture to better assist guide and advise staff and volunteers through governing documents reviews and revisions
• Maintains updates publishes and disseminates IEEEs governing documents through various communication methods
• Creates and maintains internal procedures such as archiving of committee materials documents and related timelines and processes
• Assists in managing the website and internal webpages to ensure Corporate Governances information is timely relevant and accurate; this involves communicating with staff from various areas developing improvements implementing changes creating and posting content and working with IT and the IEEE Web Team
• Assists and leads with the coordination of all aspects related Committee Review Working Group surveys
• Provide general administrative support to the department committees and other ad hoc committees as assigned including the creation of agendas minutes and archival documents and all aspects of meeting planning and on-site support
• Reconciles and approves volunteer expense reports
• Conducts governance-related research such as best practices industry standards and benchmarking operations and governance structure of organizations similar to IEEE and past actions of the IEEE Board of Directors
• Manages other activities and projects as assigned to accomplish the organizations goals

Travel Information

• 25% Domestic and International Must be able to travel domestically/internationally (approx 2-4 times per year) with valid travel credentials and may include weekends