Admissions & Recruitment Operations Coordinator

Gainesville, FL - USA

Monthly Salary: $ 50000 - 55000

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Admissions & Recruitment Operations Coordinator
Classification Minimum Requirements:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Job Description:	The Admissions & Recruitment Operations Coordinator provides administrative operational communications and event support for the University of Florida College of Pharmacy Admissions & Recruitment team. This position supports established admissions processes by assisting with admitted-student communications recruitment and yield event logistics and day-to-day operational tasks that contribute to a smooth and effective admissions cycle. This role supports multiple team members and initiatives rather than a single administrator. The incumbent assists with maintaining consistent communication with applicants supports high-impact recruitment events such as Future Pharmacist Day manages admitted-student materials such as the Admissions Starter Kit and contributes to admissions operations through data tracking CRM use office organization and administrative coordination under established procedures and guidance. Admissions Communications & Admitted Student Support - Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines. - Draft format schedule and distribute communications including admission notifications next-steps messaging event invitations reminders and follow-up correspondence. - Coordinate the preparation and distribution of admitted-student materials including managing the assembly and mailing of the Admissions Starter Kit. - Maintain and update admissions communication templates and records within CRM and related systems. - Track communication activity and engagement to support admissions follow-up and reporting. - Ensure accuracy and consistency of messaging across admissions communications. Event Planning & Logistics Support Recruitment Focus - Assist with logistical support for admissions and recruitment events with primary focus on Future Pharmacist Day including: Registration tracking and attendee management Room reservations and space coordination Catering and supply requests Event schedules run-of-show documents and on-site support - Support planning and execution of additional admissions events such as open houses webinars and yield-focused programming. - Maintain event planning tools timelines and documentation to support recurring admissions events. Admissions Operations Office Organization & Team Support - Provide shared administrative and operational support to the Admissions & Recruitment team. - Manage organization of admissions office spaces including tracking ordering and maintaining office and admissions-related supplies. - Track inventory of recruitment and admissions materials and coordinate reordering as needed. - Prepare reports rosters tracking documents and meeting materials related to admissions communications events and operations. - Assist with documentation and follow-up for admissions-related meetings and initiatives. - Support admissions-related website updates and materials in coordination with appropriate campus partners. - Assist with coordinating routine workflows to support efficient team operations. CRM & Data Support - Utilize Salesforce and related systems to document communications track event participation and support admissions workflows. - Assist with data entry validation and routine reporting related to communications events and admissions materials. Other Duties as Assigned - Provide backup support during peak admissions and recruitment periods including assisting with application review activities as needed. - Assist with special projects that support admissions operations and team effectiveness.
Expected Salary:	$50000 - $55000 Employment Benefits include: Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals families and domestic partners and offers voluntary insurance that includes vision dental long-term disability and more. Retirement Options: Attractive options include Florida Retirement System Pension Plan State University System Optional Retirement Program Florida Retirement System Investment Plan and Voluntary Retirement Savings Plan. Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool maternity/paternity leave and leave payouts. To learn more visit: Qualifications:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Preferred:	- Experience in higher education admissions recruitment or student services. - Experience with CRM systems (Salesforce preferred). - Experience supporting events communications or administrative workflows in a team-based environment. - Experience managing inventory supplies or office operations. - Strong organizational skills with attention to detail and the ability to manage multiple priorities.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and a list of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Admissions & Recruitment Operations CoordinatorClassification Minimum Requirements:Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.Job Description:The Admissions & Recruitment Operations Coordinator provides adminis...

Classification Title:	Admissions & Recruitment Operations Coordinator
Classification Minimum Requirements:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Job Description:	The Admissions & Recruitment Operations Coordinator provides administrative operational communications and event support for the University of Florida College of Pharmacy Admissions & Recruitment team. This position supports established admissions processes by assisting with admitted-student communications recruitment and yield event logistics and day-to-day operational tasks that contribute to a smooth and effective admissions cycle. This role supports multiple team members and initiatives rather than a single administrator. The incumbent assists with maintaining consistent communication with applicants supports high-impact recruitment events such as Future Pharmacist Day manages admitted-student materials such as the Admissions Starter Kit and contributes to admissions operations through data tracking CRM use office organization and administrative coordination under established procedures and guidance. Admissions Communications & Admitted Student Support - Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines. - Draft format schedule and distribute communications including admission notifications next-steps messaging event invitations reminders and follow-up correspondence. - Coordinate the preparation and distribution of admitted-student materials including managing the assembly and mailing of the Admissions Starter Kit. - Maintain and update admissions communication templates and records within CRM and related systems. - Track communication activity and engagement to support admissions follow-up and reporting. - Ensure accuracy and consistency of messaging across admissions communications. Event Planning & Logistics Support Recruitment Focus - Assist with logistical support for admissions and recruitment events with primary focus on Future Pharmacist Day including: Registration tracking and attendee management Room reservations and space coordination Catering and supply requests Event schedules run-of-show documents and on-site support - Support planning and execution of additional admissions events such as open houses webinars and yield-focused programming. - Maintain event planning tools timelines and documentation to support recurring admissions events. Admissions Operations Office Organization & Team Support - Provide shared administrative and operational support to the Admissions & Recruitment team. - Manage organization of admissions office spaces including tracking ordering and maintaining office and admissions-related supplies. - Track inventory of recruitment and admissions materials and coordinate reordering as needed. - Prepare reports rosters tracking documents and meeting materials related to admissions communications events and operations. - Assist with documentation and follow-up for admissions-related meetings and initiatives. - Support admissions-related website updates and materials in coordination with appropriate campus partners. - Assist with coordinating routine workflows to support efficient team operations. CRM & Data Support - Utilize Salesforce and related systems to document communications track event participation and support admissions workflows. - Assist with data entry validation and routine reporting related to communications events and admissions materials. Other Duties as Assigned - Provide backup support during peak admissions and recruitment periods including assisting with application review activities as needed. - Assist with special projects that support admissions operations and team effectiveness.
Expected Salary:	$50000 - $55000 Employment Benefits include: Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals families and domestic partners and offers voluntary insurance that includes vision dental long-term disability and more. Retirement Options: Attractive options include Florida Retirement System Pension Plan State University System Optional Retirement Program Florida Retirement System Investment Plan and Voluntary Retirement Savings Plan. Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool maternity/paternity leave and leave payouts. To learn more visit: Qualifications:	Bachelors degree and two years of relevant experience; or an equivalent combination of education and experience.
Preferred:	- Experience in higher education admissions recruitment or student services. - Experience with CRM systems (Salesforce preferred). - Experience supporting events communications or administrative workflows in a team-based environment. - Experience managing inventory supplies or office operations. - Strong organizational skills with attention to detail and the ability to manage multiple priorities.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and a list of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No