Rights Management Assistant
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Job Location:
Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Future Classic is hiring a highly organised detail-oriented assistant to support the VP Recordings and to manage the administrative and operational backbone of rights management across our recordings and publishing catalogue.
This role is ideal for someone who is precise and systems-minded - someone who gets genuine satisfaction from clean data airtight processes and things being done properly and on time. Passion for music and the arts is important but rigour efficiency and follow-through come first.
You will be responsible for the day-to-day administration of rights contracts registrations and catalogues ensuring that nothing slips through the cracks as projects move from creation to release to royalty reporting. You will also act as an administrative extension of the label head helping keep complex workflows deadlines and external stakeholders moving smoothly.
This is a hands-on role with real responsibility and exposure across recordings publishing finance and external partners.
Core Responsibilities
Executive & Operational Support
- Act as a highly organised administrative assistant to the VP Recordings
- Track deadlines deliverables and follow-ups across rights contracts and registrations
- Maintain clarity across multiple concurrent projects and campaigns
- Prepare organise and maintain documentation trackers and internal records
- Ensure information is clearly communicated to relevant internal stakeholders
Rights Administration
- Maintain Future Classics IP registers across masters and compositions
- Enter and maintain accurate data across relevant systems (e.g. RightsHub copyright logs internal trackers)
- Ensure catalogue data remains accurate current and audit-ready
- Support royalty workflows by ensuring registrations and metadata are correct upstream
- Liaise with finance teams on catalogue contract and royalty queries
Rights Registrations
- Manage registrations across publishing neighbouring rights and performance rights bodies including but not limited to:
- Publishing registrations
- Neighbouring rights registrations
- SoundExchange (including Letters of Direction)
- PPCA / APRA registrations
- Track registration status and resolve discrepancies with relevant societies and partners
Contract Administration
- Ensure all agreements are fully executed countersigned filed correctly and logged
- Maintain a clean and current Legal & Business Affairs file structure
- Track key deal terms and communicate relevant details internally
- Support side-artist remix licence and performer agreements from an admin perspective
- Assist with invoicing and documentation related to advances and third-party payments
Process & Systems
- Help develop document and refine internal systems and workflows for rights and admin
- Identify inefficiencies and suggest improvements to how information flows across teams
- Maintain consistency and discipline across tools templates and records
Royalty Reporting (Recordings & Publishing)
- Support the end-to-end royalty reporting process across label and publishing catalogues
- Ensure upstream reporting data is on time correct and filed appropriately
- Ensure all input data (contracts splits registrations metadata) is accurate and complete prior to royalty deadlines
- Assist in the preparation checking and delivery of royalty statements each quarter
- Track reporting timelines and ensure statements and payments are delivered on schedule
- Support the label head in responses to artist manager and internal queries related to royalty statements in a clear and organised manner
- Maintain accurate records of reporting history payments and correspondence
- Flag discrepancies anomalies or missing data to the label head and relevant stakeholders
Skills & Experience
Essential
- Strong organisational and administrative skills
- Extreme attention to detail and comfort working with complex data
- Confidence managing multiple parallel tasks and deadlines
- Clear written communication and follow-up discipline
- Comfort working with contracts spreadsheets databases and document systems
Preferred
- 2 years experience in music rights royalty administration business affairs or label operations
- Experience with copyright or royalty platforms (e.g. RightsHub Curve RoyaltyShare or similar)
- Understanding of recording and publishing rights fundamentals
- Experience liaising with collection societies or rights organisations
Personal Attributes
- Detail-oriented: enjoys systems structure and accuracy
- Calm methodical and reliable under pressure
- Naturally organised and proactive
- Comfortable being behind the scenes enabling others to move fast
- Curious and willing to learn as technology and workflows evolve
- Team-first mindset with the ability to work independently
Required Experience:
Junior IC
Key Skills
- Accounting Software
- Time Management
- Accounts Administration
- Accounts Receivable
- Accounts Reconciliation
- Administrative Skill
- Leadership skills
- Accounting & Finance
- Accounts Management
- Communication
- Analysis Skills
- Relationship Management
- Team Player Spirit
- Budgeting Skills
- Accounts Payable
About Company
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