People & Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
- Stockholm
- Hybrid
Job Description
At Epassi we believe that everyday wellbeing creates extraordinary results. As one of Europes leading employee benefit platforms we help organizations support healthier happier employees through innovative solutions that encourage active lifestyles and genuine workplace engagement.
Were now looking for a People & Office Coordinator to join our People & Culture team in Stockholm. This is a part-time (50%) role where youll play a key role in creating a welcoming organized and inspiring workplace while supporting the people operations that keep our growing team thriving.
Your mission at Epassi
Your mission is to create an engaging well-functioning office environment while supporting smooth people operations across the employee lifecycle. Youll be a central point of contact for office matters and an important support to the People & Culture team helping ensure that every Epassian has a great experience at work.
Your responsibilities will be
Office & Events
- Lead the planning and coordination of global and local events that bring energy to Epassi life
- Initiate and manage local wellness activities such as weekly trainings and team event participation
- Act as the go-to person for all office-related questions and facility matters
- Manage weekly orders of breakfast fruit beverages and other office supplies
- Coordinate with external vendors to ensure smooth facility operations
- Oversee office maintenance furniture arrangements and general facility management
- Promote a safe physical work environment through proper routines first aid readiness and compliance measures
Onboarding & Offboarding
- Coordinate onboarding and offboarding processes in our systems for all employees in Sweden
- Prepare everything needed for a great first impression from meeting schedules to onboarding kits and manager readiness
People Operations
- Maintain accurate employee data and records in our HR systems
- Support the People & Culture Manager with reports and people metrics
- Manage employee benefits and help ensure a smooth supportive employee experience
What youll be doing (daily)
- Supporting employees with office- and people-related questions
- Keeping the office organized welcoming and running smoothly
- Coordinating practical details for new hires and departures
- Collaborating closely with the People & Culture team
- Proactively identifying improvements to office routines and employee experience
What you should bring
- Strong organizational and communication skills
- A service-minded solution-oriented mindset
- High attention to detail and the ability to create structure in a dynamic environment
- A genuine interest in people wellbeing and workplace culture
Considered a plus
- Experience in office management HR coordination or customer/employee experience
- Studies in or ongoing education within an HR-related field
Your track record
- You have experience supporting office operations people coordination or similar administrative roles
- Youre comfortable working independently and taking initiative
- Youre known for creating positive energy and keeping things running smoothly
Your language profile
- Fluency in Swedish and English both written and spoken
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
About the company Epassi’s purpose is to boost everyday well-being . We are a leading provider of employee benefit solutions in Europe. We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. ... View more
