Job File Coordinator

GLISS is hiring for an established restoration company in NW Portland. This is an excellent opportunity to join a dedicated office team in a critical support role. The Job File Coordinator ensures accuracy of project files documentation and invoicing while maintaining strong communication between departments.

Pay: Hourly (DOE) $20
Schedule: Full-time MondayFriday between 7:00 AM5:00 PM (some flexibility/overtime may be required)
Location: Portland OR

Key Responsibilities:
Monitor job file status and ensure accuracy in documentation daily.
Communicate with production crews to confirm all required documentation is captured on-site.
Create and review estimates based on job scope and photos.
Maintain an accurate Work in Progress board for active leads/projects.
Ensure client and program requirements are followed.
Review timestamps and job data to reflect accurate reporting/KPIs.
Complete and review job file documentation for audits and final uploads.
Perform internal audits to ensure estimates reflect all work performed.
Assist with job close-out activities including coordination with accounting for invoicing.
Provide support to other departments as needed.

Qualifications:
High school diploma or GED required.
Previous office or estimating experience preferred.
Strong customer service skills administrative abilities and excellent communication.
Proficient in digital tools/software for documentation and reporting.
Experience in restoration construction or insurance industry is a plus.

Physical Requirements:
Primarily sedentary office role.
Occasional filing may require lifting files opening cabinets bending or using a step stool.

Schedule Details:
Full-time MondayFriday between 7:00 AM5:00 PM.
May require longer hours or schedule flexibility depending on business needs.

Benefits Offered to Eligible Employees:
Medical Insurance
Dental Insurance
Vision Insurance
401(k) retirement plan
Referral bonuses

How to Apply:

1. Online Application: Start your application at

2. Call to Schedule: Once your application is complete call us at to schedule an interview.

Note: Applications are accepted by appointment only MondayThursday 8:00 AM5:00 PM.

Office Address:
1895 SE Tualatin Valley HWY Hillsboro OR