Office Admin Assistant

Role Summary

Were looking for a proactive highly organized Office Admin Coordinator to ensure smooth day-to-day office operations for a team of approximately 50 staff. Youll oversee front-office services facilities vendors events and provide administrative support across HR Finance and IT coordination.

This role is ideal for someone who thrives in a fast-paced people-facing environment and enjoys building systems that keep the office running efficiently.

Key Responsibilities:

Office & Front Desk Operations

• Maintain professional reception coverage (visitor management calls deliveries mail/courier handling).
• Oversee meeting room bookings office calendars and shared resources.
• Manage office supplies pantry stock stationery and equipment inventory.
• Ensure both internal staff and external guests are greeted and directed appropriately.

Facilities & Vendor Management

• Liaise with building management and vendors for cleaning security maintenance and repairs.
• Negotiate and manage service agreements track renewal dates and performance.
• Sourcing for vendors to provide necessary service or maintenance as required.
• Coordinating with employees and building management on seasonal parking matters.
• Manage access control (cards visitor passes).
• Assist with office improvement projects including logistics permits and contractor access.
• Conduct regular office checks for safety and operational readiness.
• Conduct quarterly office walkthroughs to identify maintenance or safety issues.

Events & Employee Engagement

• Plan and execute office events (e.g. onboarding days town halls festive activities year-end party).
• Support internal communications (announcements newsletters noticeboards).

Compliance & Safety

• Maintain emergency contact lists first-aid kits and evacuation procedures.
• Ensure adherence to company policies PDPA and workplace safety standards.

Procurement & Finance Admin

• Process invoices and vendor payments.
• Track budgets for office admin operations.
• Maintain accurate documentation and audit-ready records for expenditure and vendor contracts.

HR Support (Admin)

• Coordinate new joiner onboarding (workstation setup - IT access cards welcome kits desk allocation)
• Support exit processes (asset return access deactivation leaver pack coordination)
• Assist with seating plans

IT Coordination (Admin)

• Liaise with IT for equipment provisioning inventory stock check

Qualifications & Experience:

• 5 years of office administration experience background in a fast-paced MNC environment supporting up to 50 headcounts.
• Strong experience with vendor management events coordination and front-office operations.
• Proficiency in Microsoft 365 (Outlook Teams SharePoint Excel Word PowerPoint).
• Excellent written and verbal communication; able to draft clear internal communications.
• Strong organizational skills with attention to detail and ability to multitask.
• Customer-service mindset; calm under pressure and solution-oriented.
• Proven ability to handle confidential and sensitive information with discretion.
• Willingness to learn with positive attitude

Key Competencies (Optional to indicate):

• Operational Excellence: Builds reliable routines checklists and SOPs; follows through.
• Stakeholder Management: Confident liaising across departments and with external vendors.
• Ownership & Initiative: Spots issues early and resolves them without handholding.
• Problem Solving: Prioritizes effectively; handles ambiguity with structure.
• Professionalism: Discretion with sensitive information; polished front-office presence.

Additional Information :

Additional Information for the job

What We Offer

We provide a dynamic and stimulating international environment which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

Our Benefits

• Competitive salary and benefits
• Hybrid work available (not applicable to all roles)
• Pension contributions
• Access to Training and Development 
• Access to Concierge Partnerships

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity equity and inclusion.

LDC encourages diversity supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value both for our business and for other value chain stakeholders: our people our business partners the communities we touch and the environment around us

Remote Work :

No

Employment Type :

Full-time