Director, Office of Contracts Management and Compliance (0933) Department of Public Health (162994)

The Director of the DPH Office of Contracts Management and Compliance will oversee contract development and certification for the Department of Public Health (DPH) and ensures contracts are developed in a timely and compliant manner. DPH utilizes contracted services in excess of $650 million annually via 830 contracts including highly technical professional services contracts and community-based treatment services and programs.

The Directors oversight includes Civil Service Commission authorization process to contract out services solicitation development and management for all required services the approval of all waivers and Department MOUs contract approvals by the Health Commission and Board of Supervisors all contract certification and meeting all City contracting requirements. This position will provide direct supervision conduct contract and related document review and development track certification status and lead improvement processes from development to implementation. The position will have three direct reports overseeing four distinct units with approximately 50 employees conducting all phases of solicitation contract approval development and certification. Finally the Director will provide critical recommendations and strategic direction to resolve issues impacting contract certifications or to identify policy solutions to implement new service areas.

The Director of the Office of Contracts Management and Compliance performs the following essential job duties:

• Supervises the Office of Contracts Management and Compliance Team including:
  • Ensuring solicitation processes are completed in a timely manner and providing direct oversight of the solicitation content to ensure services are presented within City administrative and legal guidelines
  • Providing staff training and quality control reviews of staff production
  • Troubleshooting and providing accurate and actionable advice to department stakeholders or identifying problems and formulating and executing solutions
• Interfaces and serves as a liaison with key stakeholders within the City including City Attorney Office of Contracts Administration (OCA) Clerk of the Board of Supervisors Civil Service Commission and DPH units (finance human resources etc.)
• Develops and makes regular presentations on new or amended contracts to executive leadership as well as public governing bodies such as Civil Service Commission Health Commission and Board of Supervisors including developing presentation materials
• Participates in Citywide initiatives to develop or update processes and/or policies related to contracting
• Plans develops implements and/or directs complex quality improvement projects to improve day-to-day operations through the identification of alternative solutions and/ or approaches for completing the various interrelated processes utilized in the contract certification process across DPH
• Serves as an Operational Manager for the Departments current implementation of a contract lifecycle management system defining business priorities validating system design decisions and ensuring alignment with project goals and organizational objectives

The Director of the Office of Contracts Management and Compliance (0933 Manager V) may perform other duties as assigned or required.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification which can be found on DHRs website:   :

1. Education: Possession of a baccalaureate degree from an accredited college or university
AND
2. Experience: Five (5) years of direct professional experience in a governmental organization overseeing the contract lifecycle of a significant number of contracts of which three (3) years must include supervision of professionals working in contract administration

Education Substitution: Additional qualifying experience may substitute for the degree requirement on a year-for-year basis for up to two (2) years. One year (2000 hours) of qualifying experience will be considered equivalent to 30 semester units/45 quarter units

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One-year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week).

Verification of Education and Experience:
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.  

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education or experience verification is required information on how to verify education and experience requirements including verifying foreign education credits or degree equivalency can be found at  ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information :

Selection Procedures: 
After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following: 

Supplemental Questionnaire Evaluation: (Weight: 100%) 
Qualified candidates will be prompted to complete a Supplemental Questionnaire after the closing of this filing period. Applicants will be given a deadline to return the Supplemental Questionnaire. The Supplemental Questionnaire is designed to measure knowledge skills and/or abilities in job-related areas that have been identified as critical for the Director of the Office of Contracts Management and Compliance in class 0933.

Failure to complete these steps by the established deadlines will result in disqualification. All applicants responses to the Supplemental Questionnaire are subject to verification. 

A passing score on the Supplemental Questionnaire must be achieved to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score. 

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Certification: 
The certification rule for the eligible list resulting from this examination will be theRule of the List. 

Eligible List/Score Report: 
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director. 

Terms of Announcement and Appeal Rights: 
Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at  terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Where to Apply 
All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit  begin your application process.  

Applicants may be contacted by email about this recruitment. Please consider using a personal email address that you check regularly rather than a work or school account. 

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue 4th Floor and at the City Career Center at City Hall 1 Dr. Carlton B. Goodlett Place Room 110. 

Ensure your application information is accurate as changes may not be possible after submission. Your first and last name must match your legal ID for verification and preferred names can be included in parentheses. Use your personal email address not a shared or work email to avoid unfixable issues. 

Applicants will receive a confirmation email from  that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

If you have any questions regarding this recruitment or application process please contact the analyst Steven Scoles at  or . 

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging. 

Position#:

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time