NSU00301 Administrative Assistant (VP of Student Affairs Office)

Title: NSU00301 - Administrative Assistant (VP of Student Affairs Office)

State Role Title:Admin and Office Spec III

Hiring Range: $50000 - $55000

Pay Band: 3

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:

Recruitment Type: General Public - G

Job Duties

To provide administrative assistance to Student Affairs leadership by providing coordinating and/or administrating complex programs or services providing customer service requiring proficiency with a variety of software applications and an understanding of the structure of databases and the information contained in the database as well as completing a wide range of assignments related to Student Affairs requiring regular use of independent judgement and analysis in applying and interpreting rules and regulations in accordance with the Commonwealth of Virginia and University policies.

Minimum Qualifications

Considerable experience as an administrative assistant supporting a mid to high level administrator. Comprehensive knowledge of modern office practices and procedures. Considerable knowledge of general university procurement/payment policies and procedures to include small purchase card and use of Colleague Financials. Demonstrated ability to provide excellent customer service. Strong interpersonal oral and written communication skills. Demonstrated ability to perform all duties professionally timely and courteously. Demonstrated ability to plan organize work meet and prioritize competing deadlines and exercise sound judgement. Sound critical thinking skills for independent decision making and problem solving. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to draft reports and other documents accurately. Demonstrated ability to communicate effectively both verbally and in writing and establish effective working relationships with a diverse array of internal and external students staff and faculty. Experience working with student information systems i.e. Colleague Financials and eVA. Extensive experience in Microsoft Office Suite 2010 programs or higher. Demonstrated ability to maintain confidentiality. High school diploma or equivalent combination of education and experience that provides the requisite knowledge skills and abilities.

Additional Considerations

Associate degree or equivalent combination of education and experience that provides the requisite knowledge skills and abilities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginias Job Board/Recruitment Management System (RMS). Mailed emailed faxed or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only) must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history including sexual offender registry checks reference checks degree validation DMV (driving) records license verification and credit report reviews. The results of background checks are made available to university employing officials. As a finalist you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information religion sexual orientation sex (including pregnancy) or veteran status. NSU encourages and invites minorities women individuals with disabilities and veterans to apply.

Contact Information

Name: Jamillah Currence

Phone: 757.823.8764

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.