Administration Officer MBBS Year 1
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
- Work within the Medicine Program to support students and academics
- Provide seamless delivery of client services and administrative support
- Ongoing Full Time role based at the Medical Sciences Precinct Hobart
About the opportunity
The Administration Officer is an integral part of the School of Medicine Administration Team and will work under the general direction of the Team Leader Medicine Program in the Tasmanian School of Medicine. The key purpose of the position is to provide high level administrative support for the School in the delivery of all programs as required.
As an integral part of the School of Medicine and in collaboration with Program Delivery and Assessment staff you will provide a wide range of administrative support tasks including reception duties assisting with timetabling and student placements supporting examinations and assessments and providing general administrative services. The position will be responsible for creating effective relationships and working with internal and external health stakeholders to ensure seamless delivery of the Medicine program.
This role is available on a Full-time basis however Part Time may be considered for the right person.
What youll do:
- Complete a broad range of administrative duties to assist in the delivery of programs within the Tasmanian School of Medicine. This may include clinical rotations timetabling student data base management supporting assessment and professional experience placements.
- Effectively communicate progress of projects and tasks to relevant key members of staff.
- Use and access systems within the University in accordance with the UTAS and College of Health and Medicine guidelines. Consult with and provide accurate advice to academic staff and students on course-related information university policies and procedures either face to face or through written correspondence.
- Participate in relevant committees and working parties as directed by the Team Leader
- Apply a Lean methodology to your work identifying and implementing continuous improvement.
What were looking for:
- Demonstrated administrative skills including good organisation and prioritisation skills together with the ability to perform tasks with accuracy and attention to detail and with minimal supervision.
- Demonstrated interpersonal and negotiation skills with the ability to interact and communicate effectively and professionally with members of the public professional bodies and stakeholders at all levels.
- High level organisation skills with the ability to meet deadlines while ensuring attention to detail work under pressure and prioritise tasks in a complex organisation.
- Strong skills in a range of software applications including word-processing spreadsheet database presentation software email and the internet as a resource.
- Excellent customer service with experience in focusing on and understanding client needs.
- Well-developed oral and written communication skills including the ability to draft correspondence and prepare minutes and reports.
- Ability to be flexible and adaptable to cope with changing work methods and working environment.
Salary details
Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $88479 comprising base salary within the range of $71387 to $75623 plus 17% superannuation.
How to Apply
- This vacancy is being advertised internally only in the first instance to current staff.
- In submitting your application you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- To apply online please provide your CV and 1-2-page cover letter outlining your interest in the role skills capabilities and experience. You do not need to separately address the success criteria.
- For further information about this position please contact Michelle Horder Team Leader Medicine on or.
- Please visit for our guide to applying and details on the recruitment process.
- Please refer to the attached Position Description Below for full details.
Position DescriptionAdministration
Applications close Monday 26 January 2026 11.55pm
To be eligible for this position you are required to have Australian citizenship permanent residence or a current valid visa that allows you to fulfil the requirements of this role.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
