Business Office Coordinator I

Casper, WY - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Business Office Coordinator I serves in an executive-level administrative role designed to oversee clerical fiscal and temporary staff while managing daily office operations. This position is vital for achieving department objectives by ensuring efficient human resources (HR) administration facility maintenance and vehicle fleet management.

We believe our employees are our most valuable asset. Thats why we offer:

-Competitive Compensation

-Health Dental and Vision Insurance

-State Retirement Plan

-Paid vacation sick leave and holidays

Human Resource Contact: Michelle Johnson /

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Manages the operations of the office:duties may include performing licensing functions administrative functions examination fiscal human resources legal or any combination of the above.
Reviews and recommends approval disapproval or renewal for various occupational groups.
Evaluate the program to provide recommendations for enhancements.
Researches and analyzes data.
Creates reports.
Recommends project enhancement based on research results.
Research issues using statutes rules and regulations.
Provides input on and prepares policy and procedure manuals.
Manages Human Resources and HRM Payroll System.
Assures appropriate and optimum use of the departments resources through knowledge and experience.
Updates and makes changes to specific databases and utilizes the databases for reports projects and research assignments.
Provides information and creates reports.
Assists in the planning and implementation of new projects and procedures; reviews new data to help implement new ideas.
Researches drafts monitors and maintains systemic plans and records for programs/projects.
Assists with the preparation of files in litigious situations.
Provides answers or information to public requests.
Act as liaison between boards their licensees the general public and federal state and local government entities.
Provide direct supervision for six or more positions including support and fiscal staff. Duties include conducting performance reviews developing work schedules assigning tasks and resolving personnel or customer issues.
Assist HR tasks for a staff of over 70 employees such as coordinating recruitment conducting new hire orientations and providing information on benefits like health insurance retirement and payroll deductions.
Oversee the authorization of social service and childcare payments manage vendor payment processes and handle burial authorizations.
Act as the office manager coordinating building maintenance (e.g. HVAC plumbing janitorial services) and troubleshooting office equipment like phone systems printers and copiers. This also includes updating emergency plans and scheduling fire drills.
Schedule service repairs and accident-related maintenance for eight state vehicles while recording and submitting monthly mileage reports.

Qualifications

PREFERENCES:

Preference may be given to those who have proficiency in multiple computer programs office equipment and knowledge of agency rules personnel regulations and fiscal operations.

KNOWLEDGE:

Knowledge of Agency rules and regulations.
Knowledge of working of the state government.
Knowledge of State statutes.
Knowledge of agency mission.
Knowledge of the administrative process.
Knowledge of principles of customer service and process improvement.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

Education & ExperienceSubstitution:

3-5 years of progressive work experience (typically in Business)

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

The role involves managing competing priorities in a high-traffic environment with a large volume of incoming calls. The most complex challenge is the multiplicity of duties requiring the coordinator to switch daily between clerical supervision HR fiscal operations and facility maintenance.

NOTES:

FLSA: non-exempt
All positions within the Department of Family Services will require a background check including the taking of fingerprints which will be completed through the Wyoming Department of Criminal Investigation the Department of Family Services and the Federal Bureau of Investigation for every successful applicant.

Supplemental Information

049-Department of Family Services - Social Services Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION: The Business Office Coordinator I serves in an executive-level administrative role designed to oversee clerical fiscal and temporary staff while managing daily office operations. This position is vital for achieving department objectives...