Administrative Assistant

Westerville, OH - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Office Administrator

Company: AccuSpray

Location: 525 Maxtown Rd Westerville OH 43082

Shift: First (8 Hours)

Hours: 8 am 4:30 pm

About Us
Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago the company started byselling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing manufacturing coating and distributing high-quality bakery equipment and supplies. Today Bundy Baking Solutions operates worldwide employing nearly 2000 people across 11 countries and multiple business units and manufacturing facilities.

We plan to offer a competitive salary a great benefits package a genuine company culture and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture be sure to check out the CREED section of our careers page: Office Administrator is responsible for ensuring the smooth and efficient operations of an office through a variety of administrative and clerical duties including supporting personnel sales purchasing production health and safety and other general office activities. This role serves as a central point of coordination handling tasks that range from managing office supplies to client relations. This role is pivotal in creating an organized and productive work environment for the entire team.

Primary Duties and Responsibilities:

Monitor the company inbox send quotes update pricing send order acknowledgements and effectively communicate any issues in this process to all parties
Ensures the corporate office receives all accounts payable on time
Ensures any necessary paperwork is properly prepared and sent to the proper destination
Answers and transfers telephone calls using good verbal skills and maintains good communication with the plant manager
Communicate with sales customers vendors and shipping to gather data process orders to complete the orders

Performs daily and weekly housekeeping duties and other duties as the plant manager deems necessary
Complete customer paperwork including credit applications
Assist with SOP revisions and updates and adhere to GMPs and follow current procedures
Communicate with the Production Manager Transportation Specialist and Commercial Manager on any communication needed for either coming in or leaving the facility.
Updating these personnel if there are production upsets or delays to adjust required orders
Other Commercial duties as needed
Assist in the preparation and distribution of production schedules and work orders.
Maintain and update manufacturing records and databases.
Coordinate with different departments to ensure the timely flow of materials and
information.
Handle incoming and outgoing correspondence related to production processes.
Create and maintain inventory management by tracking stock levels and ordering
supplies as needed.
Prepare and submit reports on production activities and performance metrics.
Assist in organizing meetings and preparing agendas and minutes.
Provide administrative support to the manufacturing team including data entry and
filing
Ensure compliance with company policies and industry regulations in documentation.

ERP and CRM Responsibilities:

Supports the Commercial Manager according to Commercial Management Priorities:
Adds new customers in Macola
Enter and send quotes
Enter Orders
Send Order Acknowledgements
Enter customer Pos
Maintain the SO folder on the share drive
Maintain the supplier PO folder on the share drive
Complete billing/invoicing
Create and receive outgoing Purchase Orders as needed

Qualifications Knowledge and Ability:

5 years of office administration developing the role preferred.
Associate degree in business or related field preferred; 3 years related experience and/or training; or equivalent combination of education and experience
Basic computer skills word processing and 10-key calculator
Knowledge of MS Office Excel and Word
ERP and CRM experience required Macola database and Salesforce knowledge are helpful but not required
Proficient in data entry
Competent organizing and prioritizing skills to work efficiently
Resolves administrative problems by coordinating the preparation of reports analyzing data and identifying solutions
Keen attention to detail and accuracy sort check count and verify numbers
Good mathematical background

Attributes:

Good communication skills: ability to listen communicate (written and verbal) excellent grammar spelling and proofreading skills and follow up effectively with all staffing levels and customers
Ability to work independently self-starter energetic
Ability to demonstrate good common sense and sound judgment
Flexibility to adapt to all situations and work varied hours possible weekends or evenings
Ability to communicate effectively in challenging situations
Ability to anticipate work needs and follow through with minimum direction
Ability to meet deadlines

#IND123

Required Experience:

Junior IC

Position Title: Office AdministratorCompany: AccuSprayLocation: 525 Maxtown Rd Westerville OH 43082Shift: First (8 Hours)Hours: 8 am 4:30 pmAbout UsBundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by R...