Site Senior Administrative Assistant
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Job Location:
Fort Wayne, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Site Senior Administrative Assistant
Job Code: 32270
Job Location: Fort Wayne Indiana
Job Schedule: 9/80 REG Off Every Other Friday
Job Description:
In this site executive administrative assistant role you will partner directly with our program executives to manage competing priorities and ensure nothing falls through the cracks. This isnt about scheduling meetings its about protecting focus time making judgment calls and keeping our leadership team aligned so we can scale effectively. The ideal candidate will excel in complexity anticipate needs (before being asked!) and operate with discretion urgency and precision while being a collaborative partner.
Primary responsibilities include but are not limited to:
- Executive enablement:Calendar optimization travel coordination including international arrangements that may require visa processing expense reports supplier invoice processing and meeting to proactively resolve calendar conflicts and discern executive priorities.
- Communication management:Email triage stakeholder updates internal coordination. Exercise confidentiality and diplomacy supported by an understanding of the strategy and priorities of the organization.
- Project coordination:Following up on action items tracking deliverables cross-team alignment and event planning.
- Collaboration:Be part of a highly collaborative and supportive team of program administrators that work together across the wider Spectral Solutions division team. Support work on projects involving collaboration internally and externally. Take the lead to initiate chase up escalate and ensure deadlines are met.
- Broad organization support:Be aware of changes and development within all parts of the organization and support communication plans to convey these to the teams.
- Ability to build a strong network:Build and maintain strong working relationships with a broad range of stakeholders from different business units functions sectors segments and CHQ.
- Reception management and oversight:including new hire coordination as needed.
- General office duties:Support general office duties with the other administrative staff (ordering supplies delegation support for other admins etc.) and other duties as assigned.
Qualifications:
- 8 or more years experience in an administrative role with at least 5 years as executive support in a corporate environment.
- Ability to obtain and maintain DoD security clearance.
Preferred Additional Skills:
- MS Office skills (Outlook Excel PowerPoint) at intermediate or advanced level.
- Experience of effectively arranging travel producing accurate itineraries and a good judgement on how to optimize travelers time.
- Driven and resourceful to manage own workload with flexibility to prioritize and deliver against deadlines with minimal supervision.
- Remains resilient and reliable under pressure.
- Excellent communication and organizational skills with high attention to detail.
- A professional manner and the confidence to interact across the business.
- Apply discretion and maintain confidentiality.
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Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
At L3Harris, we anticipate and mitigate risk with agile end-to-end solutions that meet our customers' mission-critical needs across all domains.
