Events Management EVENT PLANNER 3

The Event Planner 3 position exists to oversee the planning of various small to large and executive level events by managing all planning execution follow-up and evaluation of events onsite. Additionally this position will support the Planning Supervisor on extra-large events. This position requires only general direction and works independently; refers unusual or complex problems to Duties/Responsibilities:Acts as a logistical lead in planning execution communication and documentation of all assigned events ranging from small to large scaleAssists the Working Supervisor to execute logistical plans that support goals and objectives for large and extra-large eventsEnsures all clients and event owners experience the highest level of care and communication throughout the planning and execution processProvides and maintains consistent regular comprehensive communication and documentation including participation in relevant events keeping calendars event information attendee lists and other event related information to Working Supervisor clients Presidents office and other executive officesWorks effectively with various departments to ensure strong collaboration partnerships and successful events assuring prompt follow through on assigned tasks and responding quickly to requests for informationCoordinates and leads meetings for all assigned events including creating presentations and presenting ongoing event progressDevelops detailed schedules and timelines in support of established deadlines for assigned events. This includes setting due dates and ensuring completion by those datesGathers and prepares all assigned event materials; set up room or spaces according to event planManages expenditures and income throughout the event planning process and creates a final accounting at the conclusion of each eventFacilitates contracting purchasing and invoicing processes with internal and external teamsAssists the Working Supervisor in people management of key points of contact for large and extra-large events as neededManages post-event communication debriefs and documentation archival for all assigned eventsMaintains regular communication of logistical status and reporting for all assigned events to Working Supervisor and Events ManagerAssists Supervisor on managing event calendar and coordinating with event production and operations team to review and execute all onsite event requestsAssists and acts as backup for Working Supervisor on event calendar managementDevelops and implements organizational plans for inventory and event spacesAssures data accuracy on event database and supports the Working Supervisor in creating reportsSupports Working Supervisor on monthly and annual reporting on general event dataEnsures all financial reports pertaining to assigned events are completed and turned into appropriate departments within specific timelinesResearches analyzes and understands data of event trends and best practices related to event planning execution and overall experienceActs as a subject matter expert for the event management system which includes building and maintaining registration sites as well as post-event documentationPrepares appropriate FAQs for events as neededRepresents the Events Department on cross-functional teams working together to ensure successful eventsOther Duties/Responsibilities:Assists and supports other Event Planners and Supervisor as neededPerforms general office duties e.g. filing typing data entryPerforms other duties as assignedManagerial Breadth/Scope of JobMay act as volunteer coordinator for large and extra-large eventsWorking Environment/Physical Requirements:Office and onsite/offsite venue environmentMust be able to pass a Post Offer Prehire Physical examMay travel within the continental United StatesMay be required to work occasional weekends and overtimeMust be able to stand and walk for extended periods of time up to 16 and carrying up to 50 lbs. on a consistent basisAbility to push up to 100 lbs. on a consistent basisRequires repetitive tasks/motions good eye-hand-foot coordination good manualdexterity and able to distinguish colorsMust be able to hear alarms/phone and voice mail messages/normal speaking voicesJOB QUALIFICATIONS/REQUIREMENTSCharacter/Spiritual:Exemplifies Ephesians 5:1-2 Therefore be imitators of God as dear children and walk in love as Christ also has loved us and given Himself for the Great Commission given by Jesus Christ in Matthew 28:19-20 Go therefore and make disciples of all the nations baptizing them in the name of the Father and of the Son and of the Holy Spirit teaching them to observe all things that I have commanded you; and lo I am with you always even to the end of the a consistent witness for Jesus Christ; maintains a courteous Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Familys ministry in prayerPrays personally for Focus on the Familys staff and constituents and may occasionally lead in a public prayerEngages in Christian ministryDemonstrates behaviors aligned with FOF core valuesPersonal Characteristics:Humble good work ethic upbeat can-do attitude approachableProactive takes initiative team player customer service oriented considerate of others teachable nature adaptableWell-developed social skillsEmotionally resilient and capable of handling pressure and rejection without inappropriate disappointment of personal reproachCreates favorable impression in terms of appropriate attire appearance behavior and attitudeConvincing persuasive and credible able to impress favorably and win long-term confidence and trustKnowledge/Experience:Bachelors degree in Hospitality Management Marketing Communications Business or related field preferred2-4 years of experience planning and implementing events conferences seminars retreats or related activitiesExperience in some area of service industry requiredExperience in the hospitality industry a plusKnowledge of FOF mission philosophy values and objectivesExperience with negotiating contracts teams interdepartmental communicationSkills Abilities and Special Talents/Gifts:Requires significant interaction with high-net-worth donors and executivesExcellent interpersonal skills and the ability to interact with all types of personalitiesStrong planning and organizational skillsAbility to communicate effectively and tactfully at all levels (verbal and written)Ability to handle multiple projects and meet strict deadlinesStrong attention to detail and accuracyAbility to solve problems in a crisisAbility to be flexible and handle stress of constantly changing priorities and demandsAbility to handle confidential information with the utmost discretionHighly Proficient in Office 365 MS Word MS Excel (Pivot Tables spreadsheets and data management)Must pass the data management test (Word Excel and PowerPoint)Stewardship Requirements:In cooperation with meeting owners leadership is responsible for all assigned event budgetsPay Range: $20.00 to $23.00 / hourApplication Materials Required: Cover Letter Resume/CV*Colorado Residents: In any materials you submit you may redact or remove any age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines on the Family puts a high value on our team members and offers a unique benefit scheduled for 20 hours or more per week are eligible for:Norton LifeLock ID Theft CoverageLegal Shield/ID Shield CoverageAFLAC403B Retirement PlanVacation Time & Vacation PayoutSick TimeHolidaysService AwardsCommunity Service DaysBookstore DiscountFitness CenterEmployees scheduled for 30 hours or more per week are eligible for all the above and:Medical PlanDental PlanVision PlanLife InsuranceDisability InsuranceFlexible Spending AccountsEAP (Employee Assistance Program)Tuition ReimbursementWarehouse Membership ReimbursementNote: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language refer to the governing plan documents.*Temporary employees are not eligible for benefits except for:Sick TimeBookstore DiscountFitness CenterTentative Search Timeline:Priority will be given to applications submitted by January 15 2026 However this posting will remain open until potential employee start date is February 2 2026Posting date: January 5 2026Un-posting date: ongoing until filledPosting contact email: