SECURITY ADMINISTRATVE ASSISTANT

University Of Maryland Medical System

Job Location:

Baltimore, MD - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

General Summary:

Coordinates all administrative and office functions for the Security Department as assigned. Prepares correspondence schedules appointments and meetings maintains files and records handles telephone inquiries and completes special projects as directed.

Principal Responsibilities and Tasks:

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by the person in this position.

Arranges meetings conferences and appointments and o for Security Department management. Collects sorts and distributes department mail.
Accurately completes a variety of word processing documents (letters memorandums etc.) spreadsheets presentation slides and forms utilizing Microsoft office applications (Word Excel PowerPoint Publisher). Uses other hospital information systems as required.
Establishes and maintains record-keeping systems to ensure that information is readily available as needed. Ensures confidential information is safely maintained. Maintains Security Incident Report files and assists with preparation of reports.
Manages and operates the Hospital ID Card Office. Creates and issues ID cards in accordance with Security and hospital policies and procedures.
Prepares bi-weekly payroll.
Handles purchasing of office supplies uniforms and equipment for Security operations. Conducts monthly audits of vendor invoices for accuracy prior to submitting for approval to pay.
Schedules and assists staff with meeting annual training requirements
Maintains vehicle fleet fuel and maintenance records and schedules service and repairs as necessary.
Participates in the planning and execution of Emergency Management Drills. Cross-trained to cover hospital information desk and assist with Security dispatching operations upon implementation of emergency plans.
Schedules and tracks contractor services (CCTV and locksmith).

Qualifications :

Education and Experience

Minimum Associates Degree preferred however significant related work experience may be substituted. Minimum of three (3) years of job-related experience preferably in an executive office setting. Must have excellent skills utilizing Microsoft office applications (Word Excel PowerPoint and Publisher).

Knowledge Skills and Abilities

Ability to exercise good judgment. Some degree of independent judgment and action is required.

Must have excellent verbal and written communications skills.

Ability to maintain attention to detail while simultaneously handling multiple tasks.

Must be able to establish and maintain a good rapport with contacts listed below.

Must be able to maintain the confidentiality of high level business or other sensitive information that s/he may have access to by nature of his/her position.

Must be flexible with job assignments as required.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Compensation:
Pay Range: $21.50 - $30.12
Other Compensation (if applicable):
Review the 2025-2026 UMMS Benefits Guide

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Remote Work :

Employment Type :

Full-time

General Summary:Coordinates all administrative and office functions for the Security Department as assigned. Prepares correspondence schedules appointments and meetings maintains files and records handles telephone inquiries and completes special projects as directed.Principal Responsibilities and T...