Payroll Specialist

Perfect Timing Personnel Services

Job Location:

South San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

DirectHire

Payroll Specialist I

Job Summary
The PayrollSpecialist Iplays a key role in supporting the Payroll and HR functions byassistingwith payroll processing report creation and data entry within the Time and Attendance/Payroll systems. This position also collaborates with theaccountingteam on General Ledger (GL) coding cost center updates audit support mileage reimbursement and other administrativetasks asassigned. The ideal candidate isdetail oriented highly organized and comfortable working in afast paced multisite environment.

Duties and Responsibilities

Payroll Support

Collaborate with the Payroll Supervisor and Payroll Specialist II to ensuretimelyandaccuratewage payments.
Serve asbackupfor the Payroll Specialist II during absences.
Audit timesheetsidentifydiscrepancies and work with field staff to resolve issues related to hours worked or wage payments.
Assistwith processing salary adjustments wage garnishments and manual checks.
Support HR Specialists with Leave of Absence compensation processing.
Prepare and distribute payroll reports as needed.

Onboarding Employee Changes and Separations

Partner with the Payroll Specialist II to enter new hire information and set up employee timesheets.
Assistwith processing status changes salary increases bonuses and other updates within the payroll system.
Support the termination process including updating the Time and Attendance/Payroll system and mailing termination materials whenrequired.

Time & Attendance / Payroll System Management

Helpmaintainand update the Time and Attendance/Payroll systems.
Assist the Payroll Supervisor with agency-wide reporting needs.
Respond to report requests fromaccountingand field leadership.

GL Coding Cost Center Work & Mileage Reimbursement

Work with Accounting tomaintainaccurateGL and cost center coding for payroll systems.
Manage mileage reimbursement processes including uploading employee data and cost center ranges.
Coordinateyearendupdates to GL codes and cost centers across payroll and mileage systems.
Assist Recruitment and Onboarding teamswithadding cost center and GL code templates (including WCC and EEOC codes) into theapplicanttracking/onboarding systems.
Create the annual mileage reimbursement calendar aligned with the payroll schedule.

Administrative

Complete special projects ortasks asassigned.
Assist the Payroll Supervisor with organizational reporting needs.
Respond to report requests fromaccountingand field staff.

Qualifications

MinimumRequirements

Bachelors degree in accounting finance business or equivalent accounting experience.
23 years of payroll experience in a professional environment.
Strongproficiencywith Microsoft Office; advanced Excel skills (pivot tablesVlookups)required.
Experience using HRIS and payroll systems.
Ability to work effectively with staff at all levels whilemaintainingconfidentiality.
Exceptional attention to detail strong organizational skills and the ability to manage multiple priorities.
Flexible and adaptable in response to changing needs or deadlines.
Must meet all state-required conditions for employment in a licensed community care setting (e.g. fingerprint clearance Child Abuse Index clearance TB/health screening valid drivers license and clean driving record).

Preferred Qualifications

Experience working in a nonprofit social services ormissiondrivenenvironment.
Background supporting payroll functions across multiple sites or locations.

Physical Demands & Work Environment

Workenvironment is typically quiet andremainswithin OSHA safety guidelines.
Must be able to usea computerand office equipment for extended periods (up to40 hoursper week).
Must be able to lift or carry up to 10lbs retrieve files from shelves andoperatebasic office tools and controls.
Must be able to safelyoperatea vehicle for occasionalwork relatedtasks.

Required Experience:

DirectHirePayroll Specialist IJob SummaryThe PayrollSpecialist Iplays a key role in supporting the Payroll and HR functions byassistingwith payroll processing report creation and data entry within the Time and Attendance/Payroll systems. This position also collaborates with theaccountingteam on Gene...