Project Coordinator

Supports Airport Development Project Team and directors with project coordination of wide range of projects from simple activities to more complex projects. The Project Coordinator will assist Senior Project Managers and Project Managers in organizing construction procedures and ensure they are completed in a timely and effective manner.

Project Coordinator responsibilities include perform various administrative and coordinating tasks. This position works closely with Project Managers to prepare and maintain project documentation perform contract administration support tracking and document control and handling financial queries.

In addition to administrative tasks required in project management the coordinator will collaborate with clients and internal teams to deliver results and achieve project goals.

To apply: Click the Apply link located above the position description log-in and follow the instructions provided.

Questions regarding this position can be directed to Randa Hamid at or 612.713.8726.

Applications will be accepted until3:00 p.m. on Tuesday January 27 2026.

About the Metropolitan Airports Commission

The Metropolitan Airports Commission (MAC) owns and operates one of the nations largest airport systems including Minneapolis-St Paul International (MSP) and six general aviation airports. The MACs airports connect the region to the world and showcase Minnesotas extraordinary culture to millions of passengers from around the globe who arrive or depart through MAC airports each year.

RELATIONSHIPS

Supervisory Reports to Manager Construction Procurement Airport Development Project Delivery

Organizational Frequent contact and interaction with MAC staff members

External Business Contact with general public consultants and vendors.

JOB DUTIES

• Coordinate collection of contractor payment estimates from construction coordinators and provide to MAC Finance and Airport Development project delivery staff.
• Maintains appropriate databases for construction project management and reporting.
• Manage Notice of Call for Bids process
• Manage Service Disruption Calendar and notifications
• Review file and record supporting construction project documents including general correspondence and project payment records
• Ensure compliance with certified payroll reporting requirements for MAC projects by monitoring submissions in MACs eComply Software Tool. Collect and organize payroll reports maintain accurate in-house filing for audit readiness and coordinate with Finance during the annual Federal Grants audit.
• Maintain and share Airport Developments Project Reference Spreadsheet
• Reconcile Project Reference spreadsheet with approved Capital Improvement Program and amendments quarterly
• Maintain share and post Airport Developments Monthly Projects Update Spreadsheet
• Present Airport Developments Monthly Projects Update
• Establish digital project files for new projects
• Enter Professional Service Agreements and Purchase Orders into the E1 accounting system
• Assist Project Managers to draft Commission action Change Order and Purchase Order memos.
• Distribute approved Change Order Certificate of Substantial and Final Completions.
• Take meeting minutes for weekly Project Coordination meetings and present information as needed to internal stakeholders.
• Assist the MAC Project Managers (PMs) with maintaining and updating their budget/cost reporting on CIP projects.
• Assist the MAC PMs with preparing their construction progress reports and status updates.
• Assist MAC Airport Development Staff with creating presentations.
• Schedule project related meetings with internal and/or external stakeholders.

Individual Contributor (IC) Competencies

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions
• Decision Quality-Making good and timely decisions that keep the organization moving forward

• Action Oriented -Taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm

• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done with a focus on continuous improvement
• Ensures Accountability - Holding self and others accountable to meet commitments
• Collaborates- Building partnerships and working collaboratively with others to meet shared objectives
• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization
• Communicates Effectively-Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
• Courage-Stepping up to address difficult issues saying what needs to be said
• Instills Trust-Gaining the confidence and trust of others through honesty integrity and authenticity
• Self-Development-Actively seeking new ways to grow and be challenged using both formal and informal development channels

• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

MINIMUM REQUIREMENTS

• Associate degree and two years of experience in project coordination in construction management field.
• In lieu of a degree four years of experience in project coordination in construction management field.
• Ability to make independent decisions and determinations.
• Ability to prepare written and verbal reports and compose correspondence/memorandums that effectively portray the facts and support the intended goal/recommendation.
• Ability to analyze data from a wide variety of sources.
• Intermediate skill level using Docusign Word Excel MS Project and Outlook
• Ability to deal effectively with varying personalities and ability to establish/maintain effective working relationships.

DESIRABLE REQUIREMENTS

• Knowledge/understanding of Minnesota and Federal prevailing wage laws.
• Knowledge/understanding of Construction Specifications Institute recommended practices.
• Experience using JD Edwards and/or Oracle software applications.
• Experience with construction consultants and/or contractors.
• Bachelors degree in construction management architecture engineering or a related field
• Knowledge/understanding of contractual risk management/transfer construction bonds and insurance.

This position provides an opportunity for on-site and remote work. MACs remote work policy requires employees to be on-site three days of the week. Among the three on-site days one of them must be either a Monday or a Friday and on Tuesdays all employees are required to be onsite.