Executive Assistant II (Administrative Services Division)
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Application Deadline: 26 January 2026
Date of Issue: 13 January 2026
Vacancy Notification Circular 260127
Rank: Executive Assistant II
Department / Hospital / Cluster: Administrative Services Division / Hong Kong East Cluster
Pay: HK$19764 to HK$24023 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Key Responsibilities:
1. Provide administrative secretarial and clerical support for the daily operation and task implementation of various administrative service functions in Family Medicine Clinics and Business Support Services Office in Wong Chuk Hang Hospital including but not limited to prepare presentation papers or reports take meeting notes and/or draft email correspondences.
2. Assist in the coordinating returns perform data input and analysis documentation and records keeping.
3. Assist in coordinating and organizing meetings programmes and/or activities.
4. Assist in asset management procurement & material management at local level including asset data stock-taking and asset disposal.
5. Liaise with stakeholders to ensure effective and timely support to clinics and hospital.
6. Perform clinic visits inspections and emergency on-site support as needed.
7. Perform general clerical duties and any other duties as assigned by supervisors.
Entry Requirements:
1. University Graduates; OR
2. Completed F.5/S.5 with:
i) Passes in 5 subjects in the HKCEE including English Language (Syl B) and Chinese Language or equivalent; OR
ii) 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in English Language and Chinese Language; and
- Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
AND diploma in a specialized function
Preferred Attributes:
1. Experience in providing secretariat / executive support in healthcare setting.
2. Experience in working in ERPS (Oracle) environment and EAM will be an advantage.
3. Good command of both spoken and written English and Chinese.
4. Proficient in PC applications including English and Chinese word processing MS Word Excel PowerPoint and etc.
5. Good communication interpersonal and organization skills.
6. Strong team spirit able to work independently under pressure and accomplish tasks within tight schedule and dedicated to quality service.
7. High flexibility and adaptability to perform diverse administrative duties.
8. Willing to work in different working locations on a project basis to meet service needs of the department if required.
Remarks:
1. Please referto for Notes to Applicants.
2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years relevant experience within HA may also be considered.
Please submit application online on or before 26 January 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.
For enquiries please telephone.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
