Accounting Assistant 1 Minimum Qualifications Waived
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Job Location:
Nevada, MO - USA
Yearly Salary:
$ 39421 - 56689
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
This recruitment is for an Accounting Assistant 1. The eligible list will be used to fill current and future vacancies in various locations and agencies across the State of Nevada. Accounting Assistant 1s perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety recurring and generally follow established routines. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***
Accounting Assistants must as the majority of their duties participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies following State and agency accounting procedures in the areas of payroll budgetary accounting cash flow revenues and expenditures. Incumbents prepare and process accounts receivable and payable documents; review accounting system reports for accuracy and make corrections such as coding to ensure compliance with clearly established guidelines; collect data for standard recurring reports or prepare internal ad hoc reports that combine historical data with Controllers reports; and perform related duties as assigned.Job Duties
Positions at this level perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety recurring and generally follow established routines. Incumbents may specialize in one function or they may perform several of the duties described below.
Either manually or electronically code and prepare voucher payable documents for a limited variety of general ledger groups and/or categories according to standard procedures; review accounting documents by comparing the data on the document with back-up information to substantiate claims; verify budget authority for expenditure accuracy of billing claim and authorized signature; track and report on expenditures for assigned groups and/or categories within a budget.
Receive payments over the counter or in the mail; match payment to receivable due; prepare a receipt; assign budgetary account code and post to revenue account; post payment to receivable account; prepare daily deposit; balance the money journals and deposit forms against each other; and make deposits.
Compare entries in the Controllers reports to internal reports and original documentation to ensure revenues and expenditures are applied correctly and in a timely manner; correct errors found in the internal records; and refer errors found on the Controllers report for correction.
Review timesheets for completeness authorized signatures correct calculation of hours adequate leave balances compliance with policies procedures and regulations and attachment of required documentation; discuss discrepancies with staff and/or supervisor and make corrections; batch and enter data into internal system and/or pay system or send out for entry.
Access account information manually or on the computer to respond to routine inquiries from clients or vendors.
Perform input and retrieval functions on a personal computer or mainframe terminal; manage information in the computer via spreadsheet word processing or database computer programs to record organize track report and verify financial information as required.
Perform accounts receivable tasks; verify charges and bill the appropriate account to apprise debtor of the liability; assist in the collection of past due accounts by following prescribed procedures as assigned.
Reconcile manual bank statements for agency or program; compare bank documentation regarding deposits disbursements and balances to the agency records; identify exceptions and resolve routine problems.
Balance account information; verify totals with back-up data and identify discrepancies in accounts; review account information and documentation; identify and refer adjustments and/or correct records.
Generate standard recurring reports from internal accounting records or ad hoc reports summarizing historical spending within requested parameters.Essential Qualifications
PER EXECUTIVE ORDER 2025-002 ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION. Please refer to the link for more information: from high school or equivalent and one year of clerical experience six months of which included duties such as accounts payable and/or accounts receivable and balancing accounts; and using computer spreadsheet to record track and report data; OR graduation from high school or equivalent education supplemented by successful completion of a one-semester college course in bookkeeping and six months of clerical experience; OR an equivalent combination of education and experience as described above.
Knowledge Skills and Abilities
General knowledge of: clerical accounting and financial recordkeeping procedures; the use of accounting codes for the distribution of funds for payroll accounts receivable and accounts payable bookkeeping; accounts payable and receivable procedures; computer spreadsheets used for bookkeeping and accounts maintenance.
Ability to:perform basic math calculations including addition subtraction multiplication and division of whole numbers fractions decimals and percentages; review numerical data and documents to ensure accuracy and completeness; operate a calculator by touch; communicate and work cooperatively with co-workers outside agencies and the public; learn codes and coding procedures used in bookkeeping records; use courtesy tact and diplomacy when working with co-workers outside agencies vendors and the public; work effectively with frequent interruptions and fluctuating workloads; retrieve account information from a computer or manual bookkeeping system; prioritize tasks to complete work in a timely manner; work independently and follow through on structured assignments; compose routine memoranda letters and reports; format a computer spreadsheet following instructions.
Recruiter Contact Information: Sonja Grass -
Direct Inquiries or correspondence to:
Division of Human Resource Management
Division of Human Resource Management
Northern Nevada
515 East Musser Street
First Floor
Carson City Nevada 89701-4204
TDD for the Hearing ImpairedDivision of Human Resource Management
Southern Nevada
7251 Amigo St
Suite 120
Las Vegas NV 89119
TDD for the Hearing Impaired
Required Experience:
Junior IC
Key Skills
- Invoicing
- Accounting Tally
- Accounting & Finance
- General Ledger Accounting
- Microsoft Excel
- PMP
- Financial Accounting
- Financial Analysis
- Payroll
- Financial Recouncilation
- Financial statement
- ACCA
- CPA
- Financial Reporting
- Bookkeeping
