Executive Assistant
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Job Location:
Cebu - Philippines
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Primary Details
Time Type: Full timeWorker Type: EmployeeThe purpose of this role is to provide high-level secretarial and administrative support to senior management directors and their teams ensuring smooth operations and effective communication within the organisation.Responsibilities:
- Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
- Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations.
- Organise internal and external meetings book venues and make arrangements for equipment and catering to ensure successful meeting outcomes.
- Maintain departmental filing systems to ensure information is up-to-date consistent and easily accessible.
- Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
- Organise travel itineraries for the Senior Leader in line with requirements and company policies.
- Distribute incoming posts promptly to ensure timely correspondence forwarding.
- Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
- Screen prioritise and annotate incoming information and communicationstriaging redirecting or referring as appropriate.
- Support the Senior Leader in managing and responding to approval requests ensuring alignment with internal policies.
Work Experience:
Necessary Work Experience includes:
- Relevant experience required.
Preferred Work Experience includes:
- Experience as a Personal Assistant or secretarial work
Qualifications:
Preferred Qualifications include:
- Secondary school certification.
- Administrative qualifications.
Global Disclaimer:
The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employees normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company to each other and to our customers suppliers communities and governments. It provides clear guidance to help us to make good judgement calls.
US Only Disclaimer:
To successfully perform this job the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.
US Only - Travel Frequency:
Infrequent (approximately 1-4 trips annually)
US Only - Physical Demands:
General office jobs: Work is generally performed in an office environment in which there is not substantial exposure to adverse environmental conditions. Must have the ability to remain in a stationary position for extended periods of time. Must be able to operate basic office equipment including telephone headset and computer. Incumbent must be able to lift basic office equipment up to 20 lbs.
Skills:
Business Management Communication Critical Thinking Customer Service Demand Management Financial Management High Accuracy Intentional collaboration Legal Administrative Support Managing performance Meeting Management Prioritization Risk Management Stakeholder Management Travel PlanningHow to Apply:
To submit your application click Apply and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
QBE Insurance Group is one of the world's top 20 insurance and reinsurance companies, located in 26 countries. Visit us for company information.
