District Generalist

Job title: District Generalist

Reports to: Superintendent

Work year/day: 240 days; 8hrs/day

Salary Grade:Classified Salary Schedule Grade I; Step is based on experience

Salary Schedule

SCOPE OF RESPONSIBILITIES

Maintain a responsible image by reflecting a positive attitude of the Anchorage Public School System. Develop a broad understanding of District functions through supporting the Superintendents office staff Finance Officer and Director of ECE & Human Resources to maintain smooth daily operations.

District Support:

1. Greet assist sign-in guests of the district office
2. Responds positively to inquiries from the community students and staff
3. Prepare and implement bulk mailings
4. Assist with tax-related mailings and recording of tax payments as received
5. Ensure adequate stock of district office supplies
6. Other duties as assigned by the Superintendent

Finance Support:

1. Budget monitoring for all funds
2. Preparing budget amendments and general journal entries as assigned
3. Medicaid reporting
4. Monitoring and approval of Positive Pay transactions as assigned
5. Support for school Redbook requirements

Payroll-

• Process payroll and related records for assigned major payrolls; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax retirement insurance and maintain records of deductions; and verify and input data
• Monitor changes in payroll-related data; prepare changes corrections or adjustments as necessary; and notify proper authorities
• Maintain records of individual earnings deductions and related data; process retirements and terminations as appropriate; and verify documents for proper account codes pay rates and related data
• Maintain employee attendance records; verify and input individual leave allowances and usage; and distribute related lists and notices as needed
• Respond to questions or complaints from employees regarding pay deductions leaves and other payroll information
• Calculate and prepare annual salary and budget projections for categorical programs as assigned
• Process the payroll-related sections of various employment verification forms and verify salaries in accordance with related laws and District policies and procedures
• ACA and PSD/CSD reporting
• TRS and CERS end of year reporting
• W2 preparation

Accounts Payable-

• Assemble match sort tabulate check and input a variety of financial and statistical data
• Maintain statistical records and process a variety of documents involved in financial transactions
• Learn and apply District procedures and policies
• Post balance and adjust accounts and review for accuracy and completeness
• Assemble financial and statistical data for various reports from clearly indicated sources
• Check arithmetic calculations on financial records and documents
• Verify extensions proper coding and account numbers
• Vendor maintenance
• 1099 preparation

HR Support:

1. Assist with new-hire onboarding personnel file updates and off-boarding
2. Assist with maintaining job descriptions and assist with posting open positions
3. Assist in the preparation and communication of personnel action updates and reports with reporting any personnel actions to the Board
4. Track required certifications trainings and background checks
5. Maintain confidentiality in handling employee records and sensitive information
6. Assist with benefits enrollment and employee communications
7. Maintain and update required employee records including but not limited to communication waivers
8. Upload new employees in various systems that track sub assignments request for time off and training

ECE Support:

1. Performs secretarial duties as assigned by the Director of ECE & HR
2. Maintains a calendar of meetings professional development days events pertaining to the ECE Department
3. Takes phone messages and / or returns calls and contacts as needed by Director
4. Maintains a file of the Directors professional development or EILA hours completed
5. Complies with approved office policies and procedures and notifies Director if sick personal or emergency days are needed
6. Assists with or completes necessary documentation regarding ECE services
7. Assists with and supports Kindergarten registration including collection of Kindergarten enrollment forms inputting screening data and mailing spring screening data
8. Maintains a spreadsheet of all IEPs and evaluation due dates
9. Schedules ARC meetings within required timelines and communicates such with parents and teachers
10. Assists with documentation record keeping and all needed pertaining to student 504s
11. Assists directors with all aspects of federal programs; any documentation data entry reporting etc.
12. Maintains due process files including files of graduated students
13. Support/ assists with state reporting (December 1st Count End of year reports)
14. Support/ assists with ARC meeting minutes when requested
15. Support/assists with equipment loaning including recording tracking documentation
16. Pull infinite campus reports as needed
17. Maintains spreadsheet for compliance indicators
18. Assists in maintaining inventory and order projections
19. Completes invoices for special education
20. Assists with parent follow up contacts
21. Support work associated with Medicaid billing
22. Performs other duties as assigned by the Director of ECE & HR

KNOWLEDGE AND ABILITIES:

• Basic accounting practices procedures and terminology
• Financial and statistical record-keeping techniques
• Modern office practices procedures and equipment
• Data processing applications to accounting functions
• Correct English usage grammar spelling punctuation and vocabulary
• Telephone techniques and etiquette
• Interpersonal skills using tact patience and courtesy
• Apply bookkeeping and financial record keeping principles to the maintenance of assigned accounting records
• Maintain financial records review and verify data and prepare accurate reports.

Learn to apply and explain rules regulations policies and procedures involved in assigned activities

• Compare numbers and detect errors efficiently
• Make arithmetic computations with speed and accuracy
• Operate standard office equipment and programs
• Meet schedules and time lines
• Work confidentially with discretion
• Communicate effectively both orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Perform statistical typing accurately

MINIMUM QUALIFICATIONS:

1. High School Diploma or G. E. D.
2. Previous secretarial and/or school experience
3. Basic computer literacy
4. One year experience in maintaining automated financial and statistical records

PHYSICAL DEMANDS:

The work is performed while sitting standing and walking. The work at times requires bending squatting crawling climbing reaching with the ability to lift carry push or pull light weights. The work requires the use of hands for simple grasping and fine manipulations. The work requires the use of feet for repetitive movements.