NW Billing Specialist Bellingham Recovery Center (FT 37.5 hrswk)

Full-time position available (37.5 hours per week)

Pay range starting at: $27.43 - $28.80 per hour DOE

Compensation is set by agreed to language in the Collective Bargaining Agreement between CCSNW & SEIU 1199NW and determined based on experience.

With COMPETITIVE BENEFITS INCLUDING:

• Generous PTO: Paid Sick Time Paid Vacation (15 days for F/T Employees) 11.5 Agency Paid Holidays plus 2 Personal Holidays
• Medical Dental Vision Basic Life/AD&D and Long-Term Disability
• Health Savings Account and Flexible Spending Account
• 403(b) Retirement Plan and Employer Contribution Pension Plan
• 2% Annual Longevity Increase
• Employee Assistance Program

POSITION PURPOSE:

The SUD Billing Specialist is responsible for all A/R and related duties including data entry required for the documentation billing and collection of SUD fees. This position serves under the direct supervision of the regional SUD Operations Manager for all general and data collection duties and to the Finance Director for all accounting related duties.

MAJOR DUTIES AND RESPONSIBILITIES:

Accounts Receivable and Related Duties

• Prepare billing documents electronic files and invoices for submission to various funding sources including client statements. Ensure timely submission of billing to facilitate agency cash flow. Maintain prepare and/or collect data necessary to prepare accurate and timely billings.
• Assist where necessary in posting / code information to the accounts receivables subsidiary ledger. Follow up on payment discrepancies and the various funding sources. Monitor receivable balances and issue refunds pursuant to agency policy.
• Review invoices / billing documents for compliance with contract requirements related to revenue reimbursement
• Assists with verification of insurance prior to initial appointments and obtain pre-authorizations prior to treatment including obtaining re-authorizations as needed. Tracks and monitors receipt of authorizations required by funding sources.
• Assist accounting with the collection of past due accounts including actively working with insurance companies and clients on timely payment of accounts.
• Ensure accurate data entry of client history information of billing and cash receipts through the accounts receivable system.
• Assist in providing information related to receivables cash receipts and revenue for the annual regional offices audit.
• Apply and reconcile payments from County funded treatment services and any other miscellaneous contract funding as needed.

Data Entry and Maintenance/Accuracy of SUD A/R Databases

• Maintain and ensure accurate client history of billing information and cash receipts in the accounts receivables system.
• Create and update financial payers within 48 hours of the initial appointment.
• Review and communicate all necessary changes/corrections etc. of EMR data entry to clinical staff and program leadership as needed.
• Enter all data required for assessments admissions updated treatment recommendations changes in level of care and discharge.
• Regularly run End of Day (EOD) reports to verify all sessions have been posted and submitted properly.
• Ensures posting of services for County funded treatment Court programs and any other miscellaneous contracts are done accurately.
• Complete or ensure that the payor match report is accurate and completed monthly.

Program Support Duties

• Assist SUD leadership (clinical and administrative) with billing support tasks as needed to ensure the smooth operation between support services and clinical services at the Recovery Center.
• Provides front desk support during designated hours and/or as needed.
• Provides back up for completion of monthly status reports.
• Assists with collection or development of any program outcomes data.
• Represents CCSRC at County meetings and/or other funders related to contract billing.

Access to and protection of PHI:

• Responsible for upholding a culture of privacy and security in highly confidential work environment (HIPAA covered entity service area).
• Complies with all CCSWW policies and procedures that involve access to and safeguarding of client Protected Health Information (all forms).

QUALIFICATIONS:

MINIMUM:

• Associates of Arts & Sciences Degree OR Vocational school certificate in accounting courses:
  WITH Accounting Classes Accounting (I & II) and Managerial Accounting OR 2 years experience working in a behavioral health care office to include at least 1-year experience in behavioral health care with some billing responsibilities.
• Strong computer skills especially in Excel and accounting software packages.
• Ability to work in a team environment and also take initiative to work independently as needed.
• Support and uphold the mission beliefs and values of Catholic Community Services and Catholic Housing Services.
• Ability to work independently and as a member of a team.
• Demonstrates the necessary attitudes knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
• Criminal History Background Checks are required prior to employment.

PREFERRED:

• Bachelors Degree in finance business accounting or related field from an accredited university.