Office Coordinator

Islamabad - Pakistan

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

At Podium our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real paying customers. Every day millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.

Our work and focus on helping local businesses thrive has been recognized across the industry including Forbes Next Billion Dollar Startups Forbes Cloud 100 the Inc. 5000 and Fast Companys Worlds Most Innovative Companies.

At Podium we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass guiding daily behavior and decision-making and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission Podium will be a great place for you!

ABOUT THE ROLE:

The Office Coordinator will support the smooth day to day operations of the Islamabad office. This role is focused on execution and support ensuring facilities supplies and events are handled efficiently so leadership can stay focused on strategic priorities.

This is a hands-on role ideal for someone early in their facilities or administrative career who enjoys solving problems coordinating with vendors and keeping things running smoothly in a fast paced environment.

RESPONSIBILITIES:

Kickstart Your Shift Review the days activities check for any pending requests and align your priorities for the night ahead.
Facilities Coordination Ensure the office environment is set up for success by managing maintenance security and office setup needs. Coordinate with key partners including Sales IT Operations and external vendors to keep everything running smoothly.
Vendor & Operations Management Scope out and manage relationships with key service providers (travel accommodations courier/logistics) to support business operations.
Inventory & Supplies Track office supplies and coordinate replenishment ensuring teams have what they need to stay productive.
Employee Engagement Organize and execute team events celebrations and engagement activities to build a positive and inclusive work environment. Act as a go to onsite contact for general office support and employee queries.
Process & Policy Execution Support administrative processes office policies and security protocols in collaboration with HR and Legal teams.
End-of-Shift Reporting Document key updates operational changes or issues and take necessary action to resolve them. Escalate any critical matters that require leadership input.

REQUIREMENTS:

Experience: 2-3 years of previous experience in office management facilities coordination or administrative roles. Experience managing vendor contracts is a plus.
Skills: Strong organization problem-solving and comfortable handling multiple requests. Proficiency in MS Office (Excel) is essential.
Attributes: A proactive mindset excellent attention to detail and a knack for anticipating operational needs before they arise.
Work Ethic: Someone who takes ownership of their work enjoys solving problems and making things happen.

Note: This position requires working permanently during the night shift aligned with Mountain Time and is an onsite role in Islamabad

Required Experience:

ABOUT THE ROLE:

RESPONSIBILITIES:

Kickstart Your Shift Review the days activities check for any pending requests and align your priorities for the night ahead.
Facilities Coordination Ensure the office environment is set up for success by managing maintenance security and office setup needs. Coordinate with key partners including Sales IT Operations and external vendors to keep everything running smoothly.
Vendor & Operations Management Scope out and manage relationships with key service providers (travel accommodations courier/logistics) to support business operations.
Inventory & Supplies Track office supplies and coordinate replenishment ensuring teams have what they need to stay productive.
Employee Engagement Organize and execute team events celebrations and engagement activities to build a positive and inclusive work environment. Act as a go to onsite contact for general office support and employee queries.
Process & Policy Execution Support administrative processes office policies and security protocols in collaboration with HR and Legal teams.
End-of-Shift Reporting Document key updates operational changes or issues and take necessary action to resolve them. Escalate any critical matters that require leadership input.

REQUIREMENTS:

Experience: 2-3 years of previous experience in office management facilities coordination or administrative roles. Experience managing vendor contracts is a plus.
Skills: Strong organization problem-solving and comfortable handling multiple requests. Proficiency in MS Office (Excel) is essential.
Attributes: A proactive mindset excellent attention to detail and a knack for anticipating operational needs before they arise.
Work Ethic: Someone who takes ownership of their work enjoys solving problems and making things happen.

Note: This position requires working permanently during the night shift aligned with Mountain Time and is an onsite role in Islamabad

Required Experience: