Vice Chair of Finance and Administration Department of Rehabilitation Medicine

Job Description

TheDepartment of Rehabilitation Medicinehas an outstanding opportunity for aVice Chair of Finance & Administrationto join their team.

The Department of Rehabilitation Medicine a complex academic and clinical department in the School of Medicine is looking for an outstanding leader as its Vice Chair of Finance and Administration. The department has an annual budget of $50 million including over $18 million in clinical revenue across multiple clinical divisions and over $15 million in grants from various funding sources including NIH NIDILRR DOD and foundations. It is ranked in the top ten in NIH funding for all rehab departments in the US.

The Department provides exceptional patient care at multiple clinical locations throughout the Seattle metropolitan area in adult and pediatric general rehabilitation rehabilitation psychology SCI TBI Multiple Sclerosis limb loss stroke rehabilitation spine and sports medicine neuromuscular diseases etc. with over 750 inpatient admissions per year.

The Department has 4 graduate degree programs including the Doctorate of Physical Therapy Master of Occupational Therapy Master of Prosthetics and Orthotics and a PhD in Rehabilitation Science with a total enrollment of nearly 250 addition we have a top ranked Physical Medicine and Rehabilitation residency program with 30 residents and 15 clinical and research fellowships for MDs and PhDs. There are more than 170 faculty and nearly 138 administrative and research staff. The University of Washington Medical Center Rehabilitation Medicine is ranked in the top 12 by US News and World Report.

General Description

The Vice Chair reports to the Department Chair and Schools Associate Dean of Administration and Operations and serves as the business manager and senior administrative support representative for the Department. As such the Vice Chair has a comprehensive range of responsibilities including: financial planning/management budget development supervision of the Departments classified and exempt staff personnel payroll purchasing special project support and other administrative functions for the School of Medicine.

As a UW SoM Department Vice Chair of Finance and Administration the incumbent carries out duties prescribed by the directing overseeing or partnering institutions and organizations. The critical knowledge and skills are organized into the following areas of management: Financial and Development Activities Practice Plan & Clinical Operations General Operations & Communications Compliance and Risk Research Administration Human Resources Facilities and Educational Programs. This individual acts in an advisory capacity to the Chair Vice Chairs (Executive Council) and various Department committees providing financial guidance background information and management addition the Vice Chair is the Departments primary working-level interface with the Deans Office the Practice Plans and other departments in the University regarding administrative issues.

DUTIES AND RESPONSIBILITIES

Financial Management and Development Activities (20%)

• Manage the financial resources of the department to include budgets and funds from federal state practice plan private University and foundation sources to ensure ethical and fiduciary practices.

• Interacting with faculty and staff to facilitate the departments ability to achieve clinical scientific and educational goals

• Interpreting policies and regulations concerning the departments financial activities; ensuring compliance with the Universitys policies and procedures as well as guidelines from the federal government state and other research project sponsors

• Development and implementation of internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions

• Maintaining a working knowledge of the departments financial operations funding sources policies and procedures

Practice Plan Management & Clinical Operations Management (15%)

• Manages the UWP & CUMG practice plans to include the member appointment process budget process revenue cycle funds flow projections pro forma development four separate incentive plans and compliance requirements.

• Forecasts plans and reports practice plan revenue and expenses and develops budget models to guide faculty or the practice.

• Maintains revenue cycle management including the evolving coding documentation billing and reimbursement developments.

• Serve as a primary point of contact to Practice Plan managers and compliance partners.

• Assists in interpreting and integrating current practice plan compliance directives and policies to ensure that billing faculty are in compliance.

• Partner with Vice Chair for Clinical Affairs in providing administrative leadership and strategic input on the departments growing clinical portfolio ensuring efficient operations access and alignment with UW Medicine leadership priorities.

• Partner with clinical leaders and hospital partners to execute the departments clinical strategy capacity planning and provider FTE deployment.

• Monitor provider productivity session counts and wRVU trends; implement operational adjustments to maintain alignment with benchmarks.

• Negotiate FTE growth integration of new sites and service expansions with hospital partners.

Educational Program Management (15%)

• Support program director(s) and faculty in management of educational program(s).

• Support Academic Division Heads and Program Directors (Residency Medical Student Fellowship Graduate Undergraduate etc.) and faculty leaders in the management of educational programs

• Interpret and integrate federal state UW SoM ACGME ECFMG RRC professional society and other local laws and agreements into departmental policies and procedures

• Support periodic program reviews for accreditation/certification

• Facilitate support of accredited and non-accredited Continuing Medical Education programs in the community

Operations Management (10%)

Manage department operations to ensure the day-to-day and cyclic requirements are met; plans resources and monitors programmatic activities; prepares reports terminates or continues programs; plans or coordinates marketing documents or activities.

• Coordinating a variety of general administrative activities necessary to the departments day-to-day operations

• Understanding and implementing change management processes that include not only organizational dynamics but also the policies and procedures of approving offices or agencies

• Negotiating or building new relationships partnerships or coalitions to advance the departments vision or mission

Research Management (10%)

Manage the research resources of the department to include grant and contract staff and processes research staff support capital equipment physical plant IRB and Protected Health Information compliance issues.

• Design and implement administrative procedures for grant and contract administration

• Interpret and integrate federal state industry and private policies laws contracts and agreements regarding research activities at the UW

• Assist faculty in the identification of research sponsorship pre-submission activities IRB and animal research requirements supporting documents and verifications and submission of grant and contract proposals

• Serve as backup in reviewing and approving all department grant and contract applications

Information Management (10%)

Manage the information requirements of the department to include academic business educational and research information needs; incorporating and utilizing the existing Information Technology architecture.

• Manage up to 2 Communications staff members; facilitate changes and updates to the department web site and links including all aspects of department functions

• Develop and contribute written communication materials which may include department newsletter CME brochures and mailings development brochures and other information to support public relations scientific presentations development activities

• Coordinate and participate in public relations and/or fundraising events including donor relations and representing the department at University and external functions; collaborating with SoM Development for fundraising events and issues

• Ensure a viable and secure Information Technology architecture is in place and educating faculty and staff to the importance of and compliance with a configuration management plan and policy

Human Resource Management (10%)

Manage the human resources of the department to include the faculty and the department staff in accordance with University of Washington and School of Medicine policy and procedures.

• Interpret and integrate federal state UW SoM and other local laws and agreements into department policies and procedures

• Develop and/or utilize HR measurement/monitoring systems

• Respond to and assist in needs/requirements for faculty and staff training and coaching

• Negotiate faculty/staff relations to represent viewpoints and positions fairly

Compliance and Risk Management (5%)

Promote compliance and manages risk in accordance with policies of the University UW Medicine and other oversight bodies to ensure operations and resources are in alignment with mission and requirements.

• Interpreting and integrating federal state and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back to mitigate risk to the department and to individual faculty or staff

• Ensuring that all spaces rooms laboratories have appropriate security measures in place to safeguard information physical resources and staff

Facilities Management (5%)

Manage facilities to ensure effective efficient and safe operations and preservation of resources.

• Review develop and assig space to staff and faculty including research lab areas and offices; coordinating moves and/or relocations of offices laboratories and personnel

• Develop written material for long-range space planning including major renovation projects; collaborate with the Chair and working with the Deans Office when appropriate to develop business plans and proposals to support requests for additional space

• Interpret and integrate federal state UW and other laws and policies relating to safeguarding of facilities and capital resources

• Build and maintain relationships with the medical centers facilities staff to ensure timely correction of deficiencies/repairs to facilities and to ensure compliance with remodeling and facility modification guidelines

MINIMUM REQUIREMENTS

• This position requires a minimum of 5 years experience and a masters degree in business administration (MBA) Health Care Administration Public Health or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Proven leadership and sophisticated communication skills.

• Experience in performing complex medical center/departmental financial analyses using personal computer software.

• Experience with clinical departments in a medical center/hospital environment.

• Experience in physician group practice operations and financial management.

• Management-level experience preferably in an academic medical center or hospital environment.

• Supervisory and office management experience. Demonstrated experience working with large highly structured personnel systems.

• Demonstrated experience in business planning financial analysis and/or strategic planning.

• Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

• Process Improvement Mindset

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.