Administrative Assistant II Workers Compensation

The Administrative Assistant II provides administrative support for staff attorneys and paralegals in the Workers Compensation Unit within the Civil Litigation and Employment Law Section. The position performs duties including but not limited to the following:

• Assists Unit attorneys and paralegals with creating producing proofreading and formatting correspondence other documents and reports

• Acts as liaison for legal services requests from clients the public and/or court personnel by telephone and through written communication

• Serves as the gatekeeper for the flow of written electronic and telephonic communications and ensuring that emergency matters are promptly referred to the appropriate attorney and paralegals

• Processes distributes and maintains electronic case files for the unit by preparing all case folders for new cases updating pleading and correspondence indices organizing physical and electronic correspondence files and organizing file documents

• Archives and closes cases using office and section policies and procedures

• Coordinates resolution of computer and technology problems for the unit

• Transmits documents and copies to the appropriate recipients

• Files documents in court

• Provides backup for other support staff work in the Section when needed or when another administrative assistant is out of the office

This recruitment may be used to fill more than one Administrative Assistant II positions in the Civil Litigation and Employment Law section.

Salary note: Although a salary range is listed salary will be set commensuratewith the successful candidates qualifications and in compliance with the Equal Pay for Equal Work Act.

• Two years of experience providing general clerical administrative or office support as the main function of the job. This experience must include providing support to multiple staff at a time.

• A combination of related education and/or relevant experience providing general clerical administrative or office support as the main function of the job equal to two years.
  • Education may only substitute for one year. Qualified applicants will demonstrate at least one year of experience providing general clerical administrative or office support as the main function of the job to qualify. This experience must include providing support to multiple staff at a time.

Preferred Qualifications: In addition to the minimum qualifications if you possess any of the following specifically include the details on your application as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• General clerical experience in a law office or legal setting including experience supporting attorneys with the litigation process including assembling documents and exhibits for pleadings/court filings and organizing case files

• Experience organizing documents and electronic file systems

• Experience working with medical files or records

• Experience processing electronic documents

• Customer service focus

• Strong communication skills

• Outstanding organizational skills

• Strong attention to detail

Required Competencies:

• Requires proficiency with MS Office applications

• Requires familiarity with and comfortable using technology

• Requires outstanding organizational skills and demonstrated strong interpersonal skills

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.

• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

• The Workers Compensation Unit offers flexible work arrangements. Please note flexible work arrangements may change at any time based on business needs.

• Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.

• Job Fit Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the Work Experience section of your application is complete and specifically addresses your qualifications experience work product and accomplishments as they relate to the Description of the Job Minimum Qualifications and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.