Project Administrator

Brisbane - Australia

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

One of Australias largest employee-owned environmental consultancies
Flexible work arrangements and excellent employee benefits
Additional Benefit of a #ME Day (Paid day off once a month)

About Umwelt:

Umwelt is an Australian owned environmental consultancy operating for over 30 years with 9 offices nationwide. We are a team of vibrant professionals with experience across a range of sectors including renewables infrastructure defence regulation and policy resources and the urban development sector.

About the Role:

We are seeking a proactive organised and resourceful Project Administrator to support our Brisbane based team and keep our office running this role you will provide high level administrative support to consulting staff and project teams.

As a key member of our national administration team you will drive process improvements and implement best practices to enhance efficiency. Collaboration is at the heart of this position you will work closely with colleagues across all levels to ensure smooth operations and exceptional support.

Key Responsibilities:

As a Project Administrator you will provide administrative support and ensure seamless day to day operations. Your responsibilities will include:

Managing complex word processing tasks proofreading editing and formatting documents from letters and proposals to multi volume reports in line with Umwelts style guide

Co-ordinating diaries scheduling meetings and taking minutes for senior leaders.

Handling travel bookings expense allocation and timesheet management

Liaising with employees vendors clients and suppliers to maintain smooth communication

Supporting special projects process improvements and national administration initiatives

Managing tasks via Umwelts SharePoint Administration Ticket Desk and ensuring compliance with quality systems and policies

Assisting with onboarding training and induction coordination for mine sites ensuring compliance and smooth integration for team members

Providing general administrative support to the Brisbane team and to other teams/offices as directed

Providing support and back up for the Office Coordinator Brisbane and relieving their leave

About You:

You are a highly motivated and enthusiastic professional with:

3 years experience in a similar role ideally within a professional services firm

Exceptional attention to detail and strong verbal and written communication skills

Ability to work under pressure prioritise tasks and meet strict deadlines

Advanced proficiency in Microsoft Word PowerPoint Excel Outlook and Adobe Acrobat

A proactive mindset with a passion for improving processes and document quality

What We offer:

Our people are our number one asset and we are committed to providing a workplace that supports our team to grow. As part of our team you will be offered:

A role collaborating with experienced professionals to support your growth and development

Paid parental leave for both primary and secondary carers

Flexible work arrangements to support a work/life balance

Opportunities to work nationally across diverse and technically challenging projects

#MeDays: an Umwelt wellbeing initiative offering staff one extra paid day off for 12 months of the year

Generous additional hours policy and working away from home benefits

Opportunities to join Umwelts Employee Share Plan (ESP)

A workplace culture of learning and personal development with a mix of in-house and externally hosted training opportunities offered as well as mentorship

Established and well considered wellbeing tools and initiatives and hands-on training

A competitive salary based on skills and experience

Diversity and Inclusion

At Umwelt we are committed to fostering a workplace that embraces diversity and inclusion. We are all responsible in creating a diverse inclusive and accountable culture where employees of all backgrounds and lifestyles feel a sense of belonging mutual respect and kindness.

The Umwelt team are privileged to collaborate closely with Indigenous communities across the nation and we actively pursue the goals outlined in our Reconciliation Action Plan. We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do. Join us in our mission to create a supportive and equitable workplace where everyones unique perspectives and contributions are valued.

Join the Umwelt Team

If you believe you meet the criteria for this opportunity please apply via SEEK. Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience.

If you would like additional assistance through the recruitment process please reach out to our friendly HR team at

To be eligible for this position you must have legal work rights to work in Australia.

Required Experience:

Unclear Seniority

One of Australias largest employee-owned environmental consultanciesFlexible work arrangements and excellent employee benefitsAdditional Benefit of a #ME Day (Paid day off once a month)About Umwelt:Umwelt is an Australian owned environmental consultancy operating for over 30 years with 9 offices nat...

One of Australias largest employee-owned environmental consultancies
Flexible work arrangements and excellent employee benefits
Additional Benefit of a #ME Day (Paid day off once a month)