Executive Assistant

Sarasota, FL - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

Certified Collectibles Group is seeking an experienced Executive Assistantto join our fast-paced global multi-company organization. The Executive Assistantwill provide high-level administrative support to the executive team.

In this role you will:

Provide high-level administrative support and assistance to the Executive Leadership team
Arrange travel and accommodations for executives candidates and others.
Manage the Leadership teams calendars and Conference room reservations.
Schedule and attend meetings on behalf of executives taking notes and recording minutes.
Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology refreshments etc.
Receive incoming communication or memos on behalf of senior staff review contents determine importance and summarize and/or distribute contents to appropriate staff.
Perform office tasks including maintaining records ordering supplies and performing basic bookkeeping and record-keeping functions.
Perform clerical and administrative tasks including drafting letters memos reports and other documents for senior staff.
Perform additional duties as assigned by executives.

What will help you succeed in this role:

Self-motivated proactive and forward-thinking.
Excellent verbal and written communication skills.
Must be able to effectively communicate with all levels of internal and external contacts.
Diplomatic tactful and discrete concerning confidential or sensitive information.
Superior organizational skills and attention to detail.
Exceptional time management skills with a proven ability to meet deadlines.
Ability to function well and work independently in a high-paced environment.
Extensive knowledge of office administration clerical procedures and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

CCG offers the most competitive compensation in the industry along with career advancement opportunities and a full-time benefits package including health dental and vision insurance; 401(k) with company match; paid time off benefits and more. Salary commensurate with experience and ability.

About Us
Certified Collectibles Group (CCG) includes some of the worlds leading expert services companies for coins paper money comic books stamps and other collectibles: Numismatic Guaranty Corporation (NGC) Numismatic Conservation Services (NCS) Paper Money Guaranty (PMG) Certified Guaranty Company (CGC) Classic Collectible Services (CCS) and Authenticated Stamp Guaranty (ASG). Since 1987 the CCG companies have certified more than 100 million collectibles and maintain offices in Sarasota Florida; London England; Munich Germany; and Shanghai and Hong Kong China.

Required Experience:

Executive AssistantCertified Collectibles Group is seeking an experienced Executive Assistantto join our fast-paced global multi-company organization. The Executive Assistantwill provide high-level administrative support to the executive team.In this role you will:Provide high-level administrative s...

Executive Assistant

In this role you will:

Provide high-level administrative support and assistance to the Executive Leadership team
Arrange travel and accommodations for executives candidates and others.
Manage the Leadership teams calendars and Conference room reservations.
Schedule and attend meetings on behalf of executives taking notes and recording minutes.
Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology refreshments etc.
Receive incoming communication or memos on behalf of senior staff review contents determine importance and summarize and/or distribute contents to appropriate staff.
Perform office tasks including maintaining records ordering supplies and performing basic bookkeeping and record-keeping functions.
Perform clerical and administrative tasks including drafting letters memos reports and other documents for senior staff.
Perform additional duties as assigned by executives.

What will help you succeed in this role:

Self-motivated proactive and forward-thinking.
Excellent verbal and written communication skills.
Must be able to effectively communicate with all levels of internal and external contacts.
Diplomatic tactful and discrete concerning confidential or sensitive information.
Superior organizational skills and attention to detail.
Exceptional time management skills with a proven ability to meet deadlines.
Ability to function well and work independently in a high-paced environment.
Extensive knowledge of office administration clerical procedures and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Required Experience: