Executive Assistant , Sponsored Products and Brands
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Job Location:
Palo Alto, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Amazon Advertising team is seeking a passionate and driven Executive Assistant to support 2-3 Directors in the Sponsored Products and Brands (SPB) organization.
We are on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team within a constantly evolving industry. This role will support two Directors with the possibility of a third and will require an individual with flexibility strong business acumen superior attention to detail desire to learn and a sense of humor.
This position requires high attention to detail solid organizational skills and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities demonstrate the ability to proactively anticipate needs and drive improvements.
You will possess the ability to complete complex tasks quickly with little to no guidance react with appropriate urgency to situations that require a quick turnaround and take effective action without having the whole picture. We are looking for someone motivated with a proven history of high performance and the ability to operate effectively under pressure. You will be confident enthusiastic resourceful tech-savvy forward-thinking self-motivated and a creative problem solver. You are not content with the status quo and aim to invent and simplify processes and programs seeking out areas of improvement and solutions.
You will be able to act with urgency using effective communication at all levels. You will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon.
This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership bias for action and customer obsession is highly valued.
This role requires five (5) days a week in office.
Key job responsibilities
- Managing fluid calendar requests meeting invites conference room logistics and floor access.
- Planning travel and all related accommodations including lodging transportation visa processing and building access.
- Improving morale helping recognize commendable efforts having fun at work and encouraging others to do the same.
- Attending key meetings tracking and helping drive completion of key deliverables and following up on overdue items.
- Driving team activities (e.g. staff meeting agendas weekly business reviews All Team events snacks and supply ordering team-building events launch events and recognition posters).
- Updating team organizational charts.
- Managing workflows that require approvals.
- Processing expense reports.
- Managing large event logistics catering accommodations and support materials (e.g. business writing courses All Team events etc.).
- Acting as Space Administrator for the team responsible for space planning coordination and execution of office moves.
A day in the life
Every day is different but a typical day will involve managing a high volume of email working with other Executive Assistants to schedule complex meetings and partnering closely with executives and their business partners on projects and initiatives.
About the team
Sponsored Products and Brands is a self-service always on advertising solution that drives product and brand discovery on and off . We deliver an experience that delights inspires engages and helps shoppers achieve their shopping mission. Our products are strategically important to our Retail and Marketplace businesses driving long term growth. We are highly motivated collaborative and fun-loving with an entrepreneurial spirit and bias for action.
- 2 years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Experience in a fast-paced high-tech company
- Experience managing multiple calendars
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
We are on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team within a constantly evolving industry. This role will support two Directors with the possibility of a third and will require an individual with flexibility strong business acumen superior attention to detail desire to learn and a sense of humor.
This position requires high attention to detail solid organizational skills and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities demonstrate the ability to proactively anticipate needs and drive improvements.
You will possess the ability to complete complex tasks quickly with little to no guidance react with appropriate urgency to situations that require a quick turnaround and take effective action without having the whole picture. We are looking for someone motivated with a proven history of high performance and the ability to operate effectively under pressure. You will be confident enthusiastic resourceful tech-savvy forward-thinking self-motivated and a creative problem solver. You are not content with the status quo and aim to invent and simplify processes and programs seeking out areas of improvement and solutions.
You will be able to act with urgency using effective communication at all levels. You will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon.
This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership bias for action and customer obsession is highly valued.
This role requires five (5) days a week in office.
Key job responsibilities
- Managing fluid calendar requests meeting invites conference room logistics and floor access.
- Planning travel and all related accommodations including lodging transportation visa processing and building access.
- Improving morale helping recognize commendable efforts having fun at work and encouraging others to do the same.
- Attending key meetings tracking and helping drive completion of key deliverables and following up on overdue items.
- Driving team activities (e.g. staff meeting agendas weekly business reviews All Team events snacks and supply ordering team-building events launch events and recognition posters).
- Updating team organizational charts.
- Managing workflows that require approvals.
- Processing expense reports.
- Managing large event logistics catering accommodations and support materials (e.g. business writing courses All Team events etc.).
- Acting as Space Administrator for the team responsible for space planning coordination and execution of office moves.
A day in the life
Every day is different but a typical day will involve managing a high volume of email working with other Executive Assistants to schedule complex meetings and partnering closely with executives and their business partners on projects and initiatives.
About the team
Sponsored Products and Brands is a self-service always on advertising solution that drives product and brand discovery on and off . We deliver an experience that delights inspires engages and helps shoppers achieve their shopping mission. Our products are strategically important to our Retail and Marketplace businesses driving long term growth. We are highly motivated collaborative and fun-loving with an entrepreneurial spirit and bias for action.
- 2 years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Experience in a fast-paced high-tech company
- Experience managing multiple calendars
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at CA Palo Alto - 70400.00 - 107100.00 USD annually
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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