Admin Assistant 2 (CHD Preservation)

The purpose of the Church History Department is to help Gods children make and keep sacred covenants by: 1) Keeping and sharing a record ofHis Church and its people. 2) Ensuring remembrance of Gods hand in the lives of His children. 3) Witnessing to and defending the truths of the Restoration of thegospel of Jesus Christ.

This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group department/area or one or more organization leader such as a manager or director. The Level 2 Administrative Assistant role is considered the standard level to meet most administrative assistant needs in the organization. Employees at this level work under moderate oversight and make moderately complex non-routine decisions using sound judgment and protocol to resolve issues and requests.

• Compiles data/information and prepares correspondence documents and reports (including creating charts and graphs). May also perform research and make recommendations.
• Maintains and updates calendars schedules and coordinates meetings makes travel arrangements.
• Answers routine telephone and email requests.
• Administers programs projects and/or processes specific to the assigned operating unit or leader being supported.
• Reviews and distributes mail.
• Creates and maintains paper and/or electronic filing systems.
• Ability to execute events (including but not limited to planning scheduling food/supply pick-up set-up and take-down).
• May assist in budget preparation and control activities.
• May serve as an administrative liaison with others both internally and externally regarding administrative issues related to purchasing personnel facilities and/or operations.
• May perform data entry activities.
• May assist in training lower level employees.
• May work with confidential information.

Required:

• High school diploma or equivalent plus two years post high school education or training.
• 3 year of administrative assistant experience.
• Intermediate office skills including moderate to complex research abilities knowledge of the operation and maintenance of standard office equipment and intermediate experience with standard office software sufficient to create reports charts graphs and tables with minimal supervision in spreadsheets and word processing documents.
• Ability to communicate professionally in writing and verbally.
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.
• This position will require working at multiple locations and sometimes multiple locations in one day. One of the work locations is the mouth of Little Cottonwood Canyon which has no public transportation access so reliable transportation is required. This position may also include some winter driving.