Logistics Technical Assistant Ukraine Shostka
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Job Location:
Monthly Salary:
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
NRC is an independent humanitarian organization that helps people who are forced to flee. We provide assistance to meet immediate humanitarian needs prevent further displacement and support displaced people as they build a new future. Around 15000 humanitarians work with the NRC. Most of us are hired locally to work in the field and a small number are based at our head office in Oslo Norway. Many of our colleagues were once themselves fleeing their 2022 we reached almost 10 million people across 40 countries.
Responsibilities
Generic Responsibilities
- Ensure that vehicles Stock & Assets are used and maintained according to NRC Logistics Handbook and other NRC country-level policies.
- As delegated conduct and follow up on daily operational logistic activities.
- Ensure close and regular counts and control of Stock & Assets Fleet fuel consumptionon inside of
delegated activities. - Ensure that all NRC stock are in proper condition and communicate when required.
- Ensure that NRC stock and bin cards are filled correctly and necessary movement logging documents are in place.
- Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent
vehicle maintenance as needed. - Prepare logistic reports as required by Country/Area office. Ensure timely accurate and correct data entry into the Logistics systems and its proper filing.
Specific Responsibilities
- Support Line manager in managing evaluating and reporting warehouse activities including managing stock; documents and support in submitting daily weekly and monthly reports
- Take part in inventory - tag record all assets and inventory record and register equipment issued to
Staff and physical check of the transferred assets and records quarterly include ensuring physical
count and check for assets and inventory and report all broken and/or moved assets to supervisor - Ensure that assigned procurement activities are carried out according to SOPs supplier database and price list are updated procurement tracking sheets checked on regular basis filtering the unnecessary PRs and planning onwards.
- Follow up on all purchase documentation such as Purchase Requests Requests for Quotations Bid
Analyses Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorized staff before any commitment orders are sent to suppliers - Prepare payment requests for all procurements & other expenses for NRC East Area office warehouse and staff houses i.e. fuel office Supplies rent utilities (water&electricity) communications vehicles third party transport providers
- Receive store and distribute materials and supplies and collect documents for payment (GRNs) or
quality control sheet and share it with procuremnt department. - Supporting drivers in their daily tasks and providing updates on relevant information about their work and the organizations processes.
- Support in monitoring that NRC vehicles are equipped with necessary legal documents and equipment (HF radio GPS system vehicle tool kits first aid kit etc.)
- Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team
recommendations. - Coordinate with program team for their weekly movement to ensure vehicle movement plan is cost
effective and comply with NRC safety rules. - Filing of all vehicle records and reports including monitoring fuel usage prepare tracking sheet
- Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
- Report all potential fraud cases in accordance with the established complaints process.
- Conduct other job related duties as assigned by line manager
Qualifications
Generic professional competencies:
- Bachelors degree in relevant field.
- Experience working in a humanitarian/recovery context desirable.
- Previous experience from working in complex and volatile contexts is desirable.
- Some knowledge of English.
- Fluency in both written and spoken Ukrainian.
- Documented results related to the positions responsibilities.
Context/ Specific skills knowledge and experience:
- Analytical skills
- Strong organisational and team working skills
- Proven ability to plan and implement
- Motivated and keen to learn
- Confident user of MS Office package
Behavioral competencies
- Planning and delivering results
- Working with people
- Communicating with impact and respect
- Coping with change
Required Experience:
Junior IC
Key Skills
- Shipping & Receiving
- Inventory Control
- Data Entry
- AS400
- Transportation Management Systems
- EDI
- Microsoft Outlook
- Warehouse Experience
- Office Experience
- Dispatching
- Microsoft Excel
- Logistics
About Company
The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee. Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organ ... View more
