Legal Assistant, Litigation

Legal Assistant Litigation

About the Role:

The firm is seeking a highly organized detail-oriented and proactive Litigation Legal Assistant to support a busy and dynamic litigation practice. This role is ideal for a professional who thrives in a fast-paced legal environment takes pride in precision and organization and enjoys working closely with lawyers and stakeholders to keep complex files moving forward efficiently.

You will play a critical role in managing litigation documentation deadlines and administrative processes while acting as a key liaison between lawyers courts and internal and external contacts.

Why you should join:

• Work with a respected national law firm known for handling sophisticated high-profile legal matters
• Be part of a collaborative and supportive culture where legal assistants are valued as integral members of the litigation team
• Engage in meaningful challenging work that offers exposure to complex litigation and professional growth
• Stability and longevity with a firm that has built a strong reputation over decades
• Professional development opportunities through hands-on experience with skilled legal professionals
• A fast-paced engaging environment that rewards initiative organization and attention to detail

Key Responsibilities:

• Assist with the preparation organization and assembly of litigation and court documents including affidavits notices factums and books of authorities
• Monitor and manage legal timelines deadlines and procedural requirements
• Act as a liaison between lawyers and internal and external stakeholders regarding file progression and related matters
• Manage the service and delivery of court documents and procedural notices
• Proofread and edit documents to ensure accuracy completeness and proper formatting
• Provide administrative support to lawyers practices including opening and closing files scheduling meetings and preparing expense reports
• Organize and maintain accurate and up-to-date electronic and paper client files
• Support billing processes expense tracking and invoice payments in accordance with firm policies
• Exercise sound judgment and resourcefulness to independently resolve administrative issues
• Perform other duties as assigned

Qualifications & Experience:

• Bilingual proficiency in French and English both written and spoken

• This role requires frequent interaction with English-speaking third parties and collaboration with colleagues across Canada
• More than 50% of the responsibilities are performed in English requiring a high level of fluency in written oral and comprehension skills

• Excellent command of written and spoken French is also required
• Completion of a Vocational Secondary School Diploma (DEP) or College Diploma (DEC) in Office Administration with a focus on legal studies
• Three to five years of experience as a legal assistant supporting multiple litigation lawyers in a large law firm environment preferred
• Strong knowledge of Quebec court practices and procedures
• Experience with Aderant or other legal billing systems with a solid understanding of the full billing lifecycle including expense processing and invoice payments
• Proficiency in Microsoft Office Suite and strong general computer skills
• Proven ability to manage multiple priorities and meet tight deadlines with a high level of accuracy and attention to detail
• Demonstrated professionalism discretion and a strong client-service mindset
• Excellent interpersonal and communication skills with the ability to work independently and collaboratively within a team