Executive Assistant II

Orlando, FL - USA

Monthly Salary: $ 56030 - 72000

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Administration and Finance:

The Administration and Finance (A&F) division is home to 350 employees dedicated to providing exceptional administrative and financial services innovative business solutions and a safe and effective campus environment to support UCFs goal to be among the most impactful universities in the country. Our services include accounting operations and financial reporting; budget analysis development and planning; capital planning; human resources; procurement; public safety; treasury management; and records management at UCF.

The Opportunity:

The Executive Assistant II position provides strategic administrative project and professional support to executive leadership within the Office of the Senior Vice President (SVP) and CFO of the Administration and Finance division. This role requires a high level of discretion initiative and sound judgment along with strong communication and organizational skills. Proficiency in office software project management tools and communication platforms is essential to drive operational efficiency and support executive priorities.

Responsibilities:

Efficiently manages the calendars of senior executive leadership within the SVP Office ensuring optimal time utilization through strategic scheduling and expert use of technology tools. Coordinates meetings and engagements with internal departments and key stakeholders including faculty staff students university leadership (President Provost) the Board of Trustees DSO Boards of Directors government agencies donors and external partners to facilitate seamless communication and alignment with division and institutional priorities.
Acts as the primary liaison for the SVP Office executive team overseeing all incoming communications via emails calls and correspondence. Screens and prioritizes messages and drafts edits and organizes high-level documents reports and presentations. Reviews materials submitted for SVP/CFO signature for accuracy completeness and compliance with university policies. Provides front-line support by welcoming visitors managing and responding to general inquiries and coordinating conference room usage.
Coordinates division-wide meetings seminars employee events and supports division board-related activities. Responsibilities include scheduling agenda development research presentation preparation catering coordination and documentation of minutes and attendance. Conducts post-event evaluations surveys and task tracking to ensure timely follow-up and completion of action items. Promotes team collaboration and employee engagement through well-organized initiatives.
Manages all aspects of executive travel including itinerary creation booking of flights accommodations and transportation and overseeing the reimbursement process. Ensures travel plans align with executive schedules and comply with university policies and procedures. Utilizes departmental PCard for travel and other authorized purchases.

Minimum Qualifications:

Bachelors or Masters degree and 4 years of relevant experience oran equivalent combination of education and experiencepursuant toFla. Stat. 112.219(6).

Preferred Qualifications:

57 years of progressively responsible administrative support with at least 3 years supporting a senior executive.
Experience managing complex calendars executive inboxes and scheduling across multiple time zones and stakeholder groups.
Demonstrated experience handling confidential and sensitive information (budget personnel labor relations strategic planning).
Advanced proficiency with Microsoft Office 365 (Outlook Excel PowerPoint Word Teams) or Google Workspace (if applicable).
Prior experience in higher education preferably at a public/state university with knowledge of shared governance and academic/administrative structures.

The most successful candidates may possess the following qualities:

Demonstrated ability to work independently with minimal supervision exercising sound judgment in complex and sensitive situations.
Strong organizational skills with proven ability to prioritize competing demands manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
Skilled at leveraging technology to streamline workflows and adapt to new tools and platforms quickly.
Exceptional written and verbal communication skills with the ability to draft proofread and edit executive-level correspondence memos briefing documents and presentations.
Skilled at serving as a liaison and representing the Senior Vice Presidents office as the primary point of contact maintaining professionalism and discretion when communicating with external constituents and community partners.

Special Instructions to the Applicants:

The anticipated salary range for this position is $56030- $72000. The final salary will be determined based on the candidates qualifications experience and internal equity considerations.

Applicant must be authorized to work for any U.S. employer as sponsorship is not available for this position now or in the future.

Are you ready to unleash YOUR potential

As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nationyoullplay an integral role at one of the most impactful universities in the country.Youllbe met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to growyoullwork alongside talented colleagues on complex projects that will challenge you and help you gain new skillsandyoullhave countless rewarding experiences that go well beyond a paycheck.

Working at UCF has itsperks!UCF offers:

Benefitpackages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program

Paid time off including annual and sick time off and paid holidays

Retirement savings options

Employee discounts including tickets to many Orlando attractions

Educationassistance

And moreFor more benefits information view theUCF Employee Benefits Guide.

Dive intoourTotal Rewards Calculatorto discover the diverseselectionavailable to you giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitlystatedon the job posting it is UCFs expectation that an employee of UCF willresidein Florida as of the date the employment begins.

Department

Administration and Finance Finance Business Center

Work Schedule

Monday - Friday: 8:00 AM - 5:00 PM; Flexible evening schedule is needed.

Type of Appointment

Regular

Expected Salary

$56030.00 to Negotiable

Job Posting End Date

0AM

As a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position please call or email .

For general application or posting questions please email .

Required Experience:

Administration and Finance:The Administration and Finance (A&F) division is home to 350 employees dedicated to providing exceptional administrative and financial services innovative business solutions and a safe and effective campus environment to support UCFs goal to be among the most impactful uni...