Office Administrator
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Job Location:
Pineville, LA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Come join our collaborative and innovative team at DIS-TRAN Packaged Substations!
DIS-TRAN Packaged Substations has been an industry leader in the design and supply of high-voltage open-air substations and switchyards since 1965. Over a half-century of building meaningful relationships with our customers and vendors boils down to one thing: people. We take pride in our collaborative approach where everything we do is designed to deliver the project the right way your way. Though we have grown over the years and now offer new innovations like our Factory-Built
Substations our age-old commitment will never change: to take care of you like family.
The Office Administrator plays a key role in supporting daily office operations and ensuring a well-organized efficient and welcoming workplace. This position is responsible for coordinating office services supplies vendors and facilities as well as supporting meeting logistics travel arrangements fleet administration and customer visits. The Office Administrator serves as a central point of contact for office needs assists with space planning and office moves and supports company processes such as credit card administration and new hire onboarding related to office operations. This role requires strong organization attention to detail and the ability to manage multiple priorities while supporting employees and leadership across the organization.
COMPETENCIES:
- Customer Focus
- Decision Quality
- Business Insight
- Drives Results
- Collaborates
- Communicates Effectively
- Courage
- Instills Trust
- Manages Ambiguity
DUTIES AND RESPONSIBILITIES:
- Manage inventory ordering and stocking of office supplies for the Pineville office.
- Manage inventory ordering and stocking of cleaning supplies for the Pineville office.
- Manage inventory ordering and stocking of beverages (soft drinks water) and meeting refreshments the Pineville office.
- Manage inventory ordering and stocking of medical supplies for the Pineville office.
- Serve as DTPS mail carrier for Pineville and Alexandria locations along with being the point of contact for FedEx accounts.
- Serve as primary contact for office vendors including coffee service copy machine maintenance shredding services office supply providers.
- Send flowers or goody baskets to employees that lose a family member or have a child.
- Coordinate food orders and room setup for meetings and large company events across all departments.
- Schedule meetings for the Management Team and support logistics as needed.
- Coordinate travel arrangements in partnership with external resource.
- Manage fleet administration including vehicle key control oil change scheduling authorized driver lists and vehicle reservation schedules.
- Order office furniture and support space planning needs.
- Maintain and update company office maps and parking maps.
- Coordinate and organize office moves including scheduling communication and setup.
- Support customer visits and vendor visits to the corporate office and manufacturing facility.
- Review approve and edit company credit card statements in Concur for DTPS employees.
- Ensure new hires issued company credit cards receive proper training on how to process their monthly statement.
- Serve as the contact issuer of company cell phones for DTPS employees.
- Work with the DTPS Management Team and Executive Leadership as needed to provide assistance.
- Assist with event planning for DTPS ordering supplies etc.
- Assist with preparation for new hires ordering business cards nameplates etc.
- Ensure all conference rooms are maintained.
- Oversees process for building service requests maintenance and repair work through Crest Corporate Office.
- General office duties as needed and assigned.
EDUCATION AND EXPERIENCE:
- 13 years of administrative office support or coordination experience
- Experience supporting multiple departments or leaders
- Familiarity with office operations
- Experience using Microsoft Office products
- Strong communication skills
- Strong organizational skills
Referral Level: Entry
Not eligible for Enhanced Referral
Not eligible for External Referral
More information regarding The Crest Industries Family of Companies Internal and External Referral Programs can be found here: Packaged Substations is proud to be ISO-9001:2015 and ISN Certified.
DIS-TRAN Packaged Substations is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information.
DIS-TRAN Packaged Substations is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request information regarding reasonable accommodation contact your Human Resource Business Partner.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Part of the CREST INDUSTRIES family of companies.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Crest Industries is the holding company for a family of world class project oriented companies serving the electric utility, commercial and industrial electrical contractor and forestry industries. Through our group of companies we offer the following: Engineering, procurement, pac ... View more
