Administrative Assistant

Role Type: 12-month part time contract (15.2 hours per week)
Salary: $60725 - $76108 per annum (pro rata) plus superannuation

The opportunity:

We are seeking an Administrative Assistant in part time capacity to join the small dynamic SAEFVIC clinical team based onsite at The Royal Childrens Hospital.

Reporting to the Clinical Manager and Director of SAEFVIC this role provides essential administrative support to the SAEFVIC team and the National Immunisation Program (NIP) including AEFI reporting and coordination of specialist immunisation clinics.

• Part-time: 15.2 hours per week
• Workdays: Monday/Tuesday or flexibility to spread hours across three days
• Maximum term: 12 months with potential extension subject to funding

About your new team

SAEFVIC (Surveillance of Adverse Events Following Vaccination in the Community) is an integrated clinical and vaccine safety surveillance unit. It serves as the central Victorian reporting service for adverse events following immunisation (AEFI) in both children and adults.

SAEFVIC is a collaboration between the Victorian Department of Health MCRI The Royal Childrens Hospital and Monash Medical Centre.

What youll do

• Respond to phone and email enquiries promptly and professionally
• Assist with SAFEVAC online reporting and other data entry as required
• Support planning and coordination of weekly Specialist Immunisation Clinics
• Schedule and reschedule patient appointments
• Enter and maintain data in research databases (e.g. REDCap)
• Ensure compliance with data entry filing and documentation procedures
• Provide general office and administrative support

What youll bring

• Excellent customer service skills
• Intermediate proficiency in Microsoft Office and teleconferencing applications
• Ability to triage and respond to telephone enquiries
• Demonstrated ability to handle sensitive and confidential information
• Strong time management skills with the ability to multitask
• High attention to detail
• Excellent written and verbal communication skills
• Experience as a ward clerk or in medical/allied health reception is highly desired
• Understanding of medical terminology is advantageous

Please view theposition description here.

Any questions Reach out toGeorgina Lewis at .

What youll enjoy

• Make a meaningful impact by supporting vaccine safety and public health initiatives that protect children and communities across Victoria
• Be part of a respected world-leading research institute at the forefront of child health innovation
• Work within the Melbourne Childrens Campus alongside leading clinicians researchers and health professionals
• Enjoy part-time family-friendly hours with flexibility to work across two or three days
• Gain valuable experience in a specialist clinical and research environment including exposure to immunisation programs and surveillance systems
• Develop your skills in healthcare administration data management and research systems such as REDCap
• Access a range of salary packaging optionscovering entertainment novated leases and more
• Enjoy a variety of flexible work arrangements

Who we are

Murdoch Childrens Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs particularly in early interventions enhanced diagnosis prevention and potential cures. We thrive on collaborative multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE) we uphold principles of equal opportunity and diverse representation.

We are committed to the safety of children and young people and takes a zero-tolerance approach to all forms of child abuse exploitation and harm. Child safety is prioritised in our decision-making at all levels of the Institute.

Apply now!

If you believe this role is a good fit for you please apply by submitting:

• Your resume
• A cover letter addressing why you are a good fit for this role

Ensure these documents are combined into a single PDF file.

We welcome individuals of diverse genders ages ethnicities cultural backgrounds abilities religions and sexual orientations in our workplace. We actively encourage talented individuals from all walks of life to apply for our job openings. Our commitment lies in fostering a workplace that is barrier-free and inclusive aiming to attract the most skilled candidates.

For any questions related to the recruitment process feel free to reach out to our Recruitment Team at Ensure that you include the position number and job title in the subject line. Please refrain from sharing your application to this email address.

Please note we reserve the right to close the vacancy prior to the closing date once a sufficient number of applications have been received.

No recruitment agencies please.

Applications close: 26 January 2026

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