Office Administrator

Canby, OR - USA

Hourly Salary: USD 20 - 21

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Company and Position Description:

HawkSoft Inc. a Top 100 Workplace in Oregon for over 10 years in a row is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant.

The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each days challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking understands the power of technology analytics and reporting and has a passion to grow with an organization.

This is an in-office position.

We offer a variety of Benefits and Perks: overage: 4 Medical Dental & Vision insurance plans offered after 30 days

100% paid for Employee
85%-90% paid for dependents based on plan
100% Company paid Life AD&D short- and long-term disability
PTO: Exceptional PTO/Vacation time
Performance Reviews: Yearly performance & compensation reviews
Flexible Hours: Flexible hours allow you to have a great balance of work and life.
Education: We offer great tuition reimbursements and encourage our staff to continue to grow in their careers.
401K: We help you save for retirement. Join the plan in 90 days with a company match.
Work/Life Balance: Our management team truly supports our core value of Live to work not Work to live.

Position Description: The Administrative Assistant will be responsible for the organization and coordination of office operations procedures and resources to facilitate organizational effectiveness and efficiency of HawkSoft.

Duties and Responsibilities:

Responsible for day-to-day administrative needs such as word processing supply requisition filing and other clerical services.
Evaluating office production revising procedures or devising new forms to improve workflow when necessary including uniform correspondence and style practices.
Formulating procedures for systematic retention protection retrieval transfer and disposal of records.
Provide administrative assistance to the management team and various departments as needed
Serve as point person and general support for all departments as needed
Serve as first point of contact for HawkSoft both on the phone and in person
Coordinate offsite and onsite meetings and events and arrange travel to conventions conferences and seminars
Assist with tracking participant enrollments for regional HUG Events
Maintain and track inventory of office supplies and marketing materials
Receive and deliver mail packages announce and direct visitors vendors etc.
Track send and receive marketing materials to and from conferences e. assemble box and ship materials for conferences.
Track send and receive client hard drives for processing
Other duties as assigned
Maintain general awareness of HawkSofts information security policy
Report on suspected information security incidents

Knowledge Skills and Abilities:

Have the ability to communicate well both written and orally.
Relate to individuals from a variety of diverse ethnic cultural and educational backgrounds.
Previous experience in a professional office environment.
Experience with office software programs such as Microsoft Word and Excel.
Proven ability to switch quickly between tasks and meet deadlines in projects and programs.
Positive infectious attitude with a pleasant and professional demeanor.

Educational Experience:

1 to 3 years of administrative support experience
Proficient in Microsoft Office
A high level of integrity and confidentiality
Strong attention to detail and able to manage multiple priorities
The desire and willingness to learn and grow with the company
Ability to communicate professionally and electronically
High level Customer Service mindset

Physical Demands:

While performing the responsibilities of the job the employee will be required to talk hear see and type.
The employee will be required to sit for long periods of time working at a computer and on the phone.
Some local travel may be required such as trips to post office picking up office and/or breakroom supplies or lunches as needed.

Required Experience:

Unclear Seniority

Company and Position Description:HawkSoft Inc. a Top 100 Workplace in Oregon for over 10 years in a row is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant. The ideal candidate will be an enthusias...