Assistants

Main responsibilities 

Meetings and missions 

• Provide administrative and organisational support to FATF Plenary meetings (500 participants) both in and outside Paris as well as through remote conferencing including registering participants in the OECD contacts database (EMS) preparing letters of invitation where applicable and sending e-mail correspondence to FATF members/observers. 

• Organise meetings workshops and conferences both in and outside Paris as well as through remote conferencing including reservation of room and/or services registration preparation of table plans and/or participant lists and provision of secretarial and logistic support during the meetings. 

• Liaise with relative programme manager(s) to keep the Secretariat calendar of events up-to-date. Estimate related costs and obtain expenditure pre-approvals according to the FATFs workflows. 

• Organise and prepare official missions for FATF staff members and guests including travel arrangements hotel bookings visa applications preparation of mission orders and expense claims in the missions management tool Concur. 

• Advise FATF staff on questions related to meetings and missions. 

Documents and correspondence 

• Provide assistance in the preparation of documents and reports in both official languages (English and French) in accordance with the OECD Style Guide. This includes formatting proofreading and the use of standard OECD software. 

• Draft routine correspondence in English and French. Respond to requests for information arriving in the Units electronic mailboxes from FATF and the Global Network delegations external stakeholders and the public. 

• Help to maintain contact lists for all FATF delegations and others as necessary using the Events Management System (EMS). 

General/other administrative support 

• Provide secretarial and administrative assistance to the FATF staff members. 

• Prepare letters of invitation contracts for intellectual services and other procurements pro-forma invoices and payment orders following OECD and FATF Financial rules including on procurement and invited experts. 

• Manage and update the Communities platforms and facilitate communication and information sharing between the FATF and its stakeholders. 

• Contribute to Admin team objectives including collaborating on projects or initiatives to improve administrative processes and working methods. 

• Provide back-up assistance for other support staff in the FATF Secretariat. 

• Carry out any other related duties as required. 

Continuous learning and process improvement  

• Keep informed about the FATFs work commitments milestones and main sources of funding and support policy staff in the implementation of the Programme of Work and Budget. 

• Pro-actively suggest improvements to existing administrative processes workflows and working methods. 

• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools. 

• Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows. 

Qualifications :

Ideal Candidate Profile 

Academic Background 

• Secondary level education. Preferably a training in office management or secretarial work or studies.

Professional Background 

• Previous relevant experience in administrative and/or secretarial work preferably in an international environment. 

• Previous experience in the organisation of large-scale meetings business travel and document formatting.  

Tools 

• Excellent knowledge and experience in the use of MS Office Suite (Word Excel Outlook PowerPoint) and the ability to quickly learn the standard range of software packages used in the Organisation e.g. Concur Missions Event Management System Conference Reservation Management System SRP SRM procurement and Invitations. 

• Previous experience in managing remote conferences and events (especially in ZOOM and MS Teams) would be an advantage. 

• Confidence with IT applications and the capacity to learn new IT tools. 

• Ability to work effectively with diverse teams and have good organisation skills.

Languages  

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level. 

• Knowledge of other languages could be an asset. 

Core Competencies  

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1). 

• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies. 

Additional Information :

Contract Duration

• Two-year fixed term appointment with the possibility of renewalto a maximum of 36 months. 

Closing Date 

• This vacancy will be filled as soon as possible and applications should reach us no later than 02 February 2026 at 23h59 (Paris time). 

Selection process 

• For retained candidates the selection process may include a video-recorded interview job-based assessment and panel interviews. 

• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant. 

• This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions.  

What the OECD offers

Depending on level of experience monthly salary starts at 3809 EUR plus allowances based on eligibility exempt of French income tax.  

• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries and FATF member economies  irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Full-time